Integrating Power BI Data Sources: 4 Easy Steps

Power BI, a robust platform designed by Microsoft, helps organizations transform data into easily interpretable models. Microsoft has consistently enhanced Power BI by rolling out frequent updates, expanding its features, and enabling seamless connectivity to diverse data structures.

In this article, we’ll explore how to integrate data sources into Power BI using the connectors available on Power BI Desktop. You’ll also gain insights into the various data sources that can power your analytics and reporting.

Understanding Integration of Power BI Data Sources

• Power BI Desktop offers a wide range of data sources to connect to, providing access to the information you need. These sources can include file paths on a hard disk, URLs to cloud-based databases, or other data locations.
• Once connected, Power BI allows you to integrate, clean, and transform this data into datasets. These datasets can then be used to create comprehensive reports and interactive charts.
• Microsoft regularly reviews and expands the available data sources, frequently introducing new connectors. While some connectors may still be in development, they are marked with Beta or Preview tags to indicate their testing phase.
• Additionally, some data connectors may require internet access for source authentication, ensuring secure and reliable connections during integration.

Procedure to Integrate Power BI Data Sources

To select and connect to an available data source of your choice, do the following:

1. Click on the Home ribbon.
2. Select the Get Data icon.
   • When you click on the arrow beneath the Get Data icon,  a list of the most Common data sources shows first. Click on the More tab to see the full list of data sources.

3. The Get Data dialog box displays where the data sources are displayed and organized in the following categories:

Power BI Data Source: File

The File category when clicked on comprises the flat-file types supported in Power BI and include the following data connection types:

• Excel
• Text/CSV
• XML
• JSON
• Folder
• PDF
• Parquet
• SharePoint folder

PBIDS Database

The Database section has the following data connections which will be displayed when selected:

• SQL Server database
• Access database
• SQL Server Analysis Services database
• Oracle database
• IBM Db2 database
• IBM Informix database (Beta)
• IBM Netezza
• MySQL database
• PostgreSQL database
• Sybase database
• Teradata database
• SAP HANA database
• SAP Business Warehouse Application Server
• SAP Business Warehouse Message Server
• Amazon Redshift
• Impala
• Google BigQuery
• Vertica
• Snowflake
• Essbase
• Actian (Beta)
• AtScale cubes
• BI Connector
• Data Virtuality LDW (Beta)
• Denodo
• Dremio
• Exasol
• Indexima
• InterSystems IRIS (Beta)
• Jethro (Beta)
• Kyligence
• Linkar PICK Style / MultiValue Databases (Beta)
• MariaDB (Beta)
• MarkLogic

PBIDS Direct Query

In Database data sources, you will be required to put in the server name/user name and password to connect. The connection can also be done directly through a direct SQL query using Advanced options or by selecting Data Connectivity mode– Import or DirectQuery.

In DirectQuery, the data stays in the SQL database limiting data manipulation and is real-time therefore scheduling is not needed as an update is done automatically whereas, in Import, data transformation and manipulation is allowed but you have to schedule it to enable constant refresh.

Power BI Data Source: Power Platform

The Power Platform provides the following options:

• Power BI datasets
• Power BI dataflows
• Common Data Services (Legacy)
• Dataverse
• Power Platform dataflows (Beta)

PBIDS Azure

Under the Azure section, you can connect to the following as they are available in the Azure cloud for easy integration:

• Azure SQL Database
• Azure Synapse Analytics (SQL DW)
• Azure Analysis Services database
• Azure Database for PostgreSQL
• Azure Blob Storage
• Azure Table Storage
• Azure Cosmos DB
• Azure Data Explorer (Kusto)
• Azure Data Lake Storage Gen2
• Azure Data Lake Storage Gen1
• Azure HDInsight (HDFS)
• Azure HDInsight Spark
• HDInsight Interactive Query
• Azure Cost Management
• Azure Databricks
• Azure Time Series Insights (Beta)

PBIDS Online Services

Power BI gives you the ability to access various online sources. The Online Services category includes the following connectors:

• SharePoint Online List
• Microsoft Exchange Online
• Dynamics 365 (online)
• Dynamics NAV
• Dynamics 365 Business Central
• Dynamics 365 Business Central (on-premises)
• Microsoft Azure Consumption Insights (Beta)
• Azure DevOps (Boards only)
• Azure DevOps Server (Boards only)
• Salesforce Objects
• Salesforce Reports
• Google Analytics
• Adobe Analytics
• appFigures (Beta)
• Data.World – Get Dataset (Beta)
• GitHub (Beta)
• LinkedIn Sales Navigator (Beta)
• Marketo (Beta)
• Mixpanel (Beta)
• Planview Enterprise One – PRM (Beta)
• QuickBooks Online (Beta)
• Smartsheet
• SparkPost (Beta)
• SweetIQ (Beta)
• Planview Enterprise One – CTM (Beta)
• Twilio (Beta)
• Zendesk (Beta)
• Asana (Beta)
• Dynamics 365 Customer Insights (Beta)
• Emigo Data Source
• Entersoft Business Suite (Beta)
• eWay-CRM (Beta)
• FactSet Analytics
• Palantir Foundry
• Hexagon PPM Smart API
• Industrial App Store
• Intune Data Warehouse (Beta)
• Microsoft Graph Security (Beta)
• Projectplace for Power BI
• Product Insights (beta)
• Quick Base
• Spigit (Beta)
• TeamDesk (Beta)
• Webtrends Analytics (Beta)
• Witivio (Beta)
• Workplace Analytics (Beta)
• Zoho Creator (Beta)

PBIDS Other

The Other data sources have the following options under this category:

• Web
• SharePoint list
• OData Feed
• Active Directory
• Microsoft Exchange
• Hadoop File (HDFS)
• Spark
• Hive LLAP
• R script
• Python script
• ODBC
• OLE DB
• Acterys : Model Automation & Planning (Beta)
• Anaplan Connector v1.0 (Beta)
• Automation Anywhere (Beta)
• Solver
• Cherwell (Beta)
• Cognite Data Fusion
• FHIR
• Information Grid (Beta)
• Jamf Pro (Beta)
• MicroStrategy for Power BI
• Paxata
• QubolePresto (Beta)
• Roamler (Beta)
• Shortcuts Business Insights (Beta)
• Siteimprove
• Starburst Enterprise Presto (Beta)
• SurveyMonkey (Beta)
• Tenforce (Smart)List
• TIBCO(R) Data Virtualization (Beta)
• Vena (Beta)
• Vessel Insight (Beta)
• Zucchetti HR Infinity (Beta)
• Blank Query

4. After selecting your data source from the options listed such as All, File, Database, etc, click on Connect found at the bottom of the Get Data window to integrate your data to Power BI.

A connection window is shown specifically for the type of data connection selected and credentials might be added where necessary depending on the data source chosen. The various connection types have been explained in the different sections above. To get a comprehensive list of all the available data sources found on Power BI, visit the official site where a complete list is found.

Using Power BI Data Source (PBIDS) Files to Get Data

Currently, you can only add data from one data source to a file, and trying to do otherwise would result in an error message. 

Creating a PBIDS Connection File

• A PBIDS file can either be created manually or from an existing Power BI Desktop (.PBIX) file connected to the data you want to extract from.
• If you have an existing .PBIX file, you can simply export the files from within the Power BI desktop and they would be auto-generated. For the creation of a PBIDS file from an existing file, do the following:

1. Select File.
2. Click on Options and Settings.
3. Select Data source settings.

4. In the dialog box that shows up, specify the data source you wish to export as a PBIDS file, then select Export PBIDS and Power BI Desktop will generate the PBIDS file.

PBIDS files can also be opened in a text editor where further modifications to your file can be done.

For the manual method, below are a few examples of commonly used data sources in the creation of PBIDS files. The examples show simple codes that can be used for these popular sources. Important to bear in mind though, is the examples here are not exhaustive, PBIDS file does not include authentication information, table, and schema information, and the PBIDS file type only supports data connections that are also supported in Power BI Desktop except for Wiki URLs, Live Connect and Blank Query. For a full list of supported data connections, see here.

Example of creating a PBIDS file for Azure AS:

{ 
    "version": "0.1", 
    "connections": [ 
    { 
        "details": { 
        "protocol": "analysis-services", 
        "address": { 
            "server": "server-here" 
        }, 
        } 
    } 
    ] 
}

Example of creating a PBIDS file for Folder:

{ 
  "version": "0.1", 
  "connections": [ 
    { 
      "details": { 
        "protocol": "folder", 
        "address": { 
            "path": "folder-path-here" 
        } 
      } 
    } 
  ] 
}

Example of creating a PBIDS file for SQL Server:

{ 
  "version": "0.1", 
  "connections": [ 
    { 
      "details": { 
        "protocol": "tds", 
        "address": { 
          "server": "server-name-here", 
          "database": "db-name-here (optional) "
        } 
      }, 
      "options": {}, 
      "mode": "DirectQuery" 
    } 
  ] 
}

Example of creating a PBIDS file for Text File:

{ 
  "version": "0.1", 
  "connections": [ 
    { 
      "details": { 
        "protocol": "file", 
        "address": { 
            "path": "path-here" 
        } 
      } 
    } 
  ] 
}

Example of creating a PBIDS file for Web:

{ 
  "version": "0.1", 
  "connections": [ 
    { 
      "details": { 
        "protocol": "http", 
        "address": { 
            "url": "URL-here" 
        } 
      } 
    } 
  ] 
}

Read our blog to learn more about how to Connect Zendesk to Power BI!

Conclusion

In this article, you have been shown a comprehensive list of the available Power BI Data Sources and have been put through on how they can be integrated into Power BI for further analytical performances.

Getting to know all of these data types and when to apply them can be very strenuous, Automated integration with your Data Warehouses/multiple data sources and the Analytics database can make your choice much simpler as a lot of necessary features can be integrated readily.

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