Google Drive Trello Integration: 10 Easy Steps

on Data Integration, Data Visualization, Project Management Tool, Trello, Tutorials • August 5th, 2021 • Write for Hevo

Google Drive Trello Integration Feature Image

In any organization, the successful completion of a project depends equally on the Project Management Skills of the Managers and Team Members. Managing, Organizing, and Assigning responsibilities to everyone in a small-scale project can be handled manually. But, as your customer base broadens with the growing business, the number of Projects increases, and it becomes a challenging task to coordinate with different departments across the organization. 

Trello, a Cloud-Based Project Management Platform makes it easy to keep track of all your projects and ensures that you hit all the deadlines. With the Kanban-based style Trello Boards and Cards, all team members remain aware of what tasks are assigned to whom and when are the due dates.

While working in any industry, another Popular Tool is Google Drive. With Free Storage and Online File Sharing, teams use it for their Notes, Photos, Presentations, and Spreadsheets. Building a Google Drive Trello Integration would help you import documents and slides to your Trello Boards. 

In this article, you will learn how to set up Google Drive Trello Integration in 10 easy steps.

Table of Contents

Introduction to Trello

Trello Logo
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Regularly dealing with loads of Emails and unproductive Project Meetings at work has made Tracking Project Status a very inefficient job. Trello, a Business Task Management Tool simplifies this process and provides a one-page view for all your projects. It can help your Business Teams design their own workflows and promote collaboration and interaction across individuals and teams. 

Apart from the Business aspect, this software is highly applicable for personal use as well. Whether it is preparing a To-do list for the day or planning an upcoming event, Trello can help you break down the process into simpler tasks, set Due Dates, and lets you share that with your friends and family.

Key Features of Trello

Trello has become one of the most popular tools in the Task Management Market. Over the years, Trello has evolved and come up with a bunch of highly useful features:

  • Trello Boards: This Kanban-based Visual Aid presents an overview of the business performance. You can customize and design your workflows here and add team members for more collaboration. 
  • Trello Cards: Cards have checklists, project descriptions, files, and comments from team members. The Card Aging Feature alerts you about the neglected cards so that no important task is missed out. The more a particular card goes unnoticed, the more it fades away. 
  • Butler: Trello Buttler automates all your repetitive tasks such as marking cards as finished on a specific date, checking items off a card’s checklist, or removing cards. You also revive the archived cards if you want to revisit an older project.
  • Security: With SSL Data Encryption you get a Bank-Level Security Service which allows you to safely use and share sensitive data on this platform. You also get to choose who can access your Boards and grant specific permissions to your colleagues.
  • Remote Access: You can view your project status from any device, anywhere, and anytime. It is also optimized for both Android and iOS.
  • Power-Ups: Trello allows you to integrate with a combination of other tools to sync your data across all platforms so that everyone remains on the same page. For Free users, at a time only one connection like Google Drive Trello Integration is permitted. For the Business Class version, integration with more than 1 Power-Up and for up to 100 teams is possible. For a bigger organization, you can opt for the Enterprise version where you can work with more than 100 Teams.

For more information and tutorials on Trello, you can visit Trello Help.

Introduction to Google Drive

Google Drive Logo
Image Source

It is the most sought-after Cloud Storage Service offered by Google. You can store and access your files from anywhere, anytime, and from any platform. You just need to create a Google account and you get 15 GB of Free Storage Online. It also provides access to other free cloud Applications such as Word Documents, Spreadsheets, and Presentations. Now, you don’t need to store files in your System and can directly share them online.

Key Features of Google Drive

Google is continuously developing and improving its products. They have included the following salient features in Google Drive:

  • Offline Work Capabilities: If the Internet connection is not available, no worries you can still carry on with your work and the changes will be saved once you come back online.
  • Collaboration: You can team up with your colleagues in real-time on a document and create, edit, share and add comments. 
  • Gmail Attachments: Instead of downloading the Gmail attachments to your device, you can directly add to Google Drive by clicking on the “Save to Drive” option.
  • User-Friendly Interface: From the beginning when you visit Google Drive, you get clear Headings and Options to help you navigate through the platform. Most of the common and general options are available on the left side Menu.
  • Google One: The Storage capacity can be increased to 100 GB when you upgrade to Google One with a paid plan according to your growing business needs.

To know more about the features, visit the official Google Drive Website.

Simplify Google Drive & Trello ETL Using Hevo’s No-code Data Pipeline

Hevo Data is a No-code Data Pipeline that offers a fully managed solution to set up Data Integration for Trello, Google Drive, and 100+ Data Sources (Including 30+ Free Sources like Google Drive) and will let you directly load data to a data warehouse or the destination of your choice. It will automate your data flow in minutes without writing any line of code. Its fault-tolerant architecture makes sure that your data is secure and consistent. Hevo provides you with a truly efficient and fully automated solution to manage data in real-time and always have analysis-ready data. 

Get Started with Hevo for Free

Let’s look at some of the salient features of Hevo:

  • Fully Managed: It requires no management and maintenance as Hevo is a fully automated platform.
  • Data Transformation: It provides a simple interface to perfect, modify, and enrich the data you want to transfer. 
  • Real-Time: Hevo offers real-time data migration. So, your data is always ready for analysis.
  • Schema Management: Hevo can automatically detect the schema of the incoming data and maps it to the destination schema.
  • Secure: Hevo has a fault-tolerant architecture that ensures that the data is handled in a secure, consistent manner with zero data loss.
  • Hevo Is Built To Scale: As the number of sources and the volume of your data grows, Hevo scales horizontally, handling millions of records per minute with very little latency.
  • Live Monitoring: Advanced monitoring gives you a one-stop view to watch all the activities that occur within pipelines.
  • Live Support: The Hevo Team is available round the clock to extend exceptional support to its customers through chat, email, and support calls.
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Prerequisites

  • A Trello Account.
  • A Google Account.
  • Working Knowledge of Trello.

Steps to Build Google Drive Trello Integration

Google Drive Trello Integration will make your Trello journey more effective by exploring the Cloud Storage and Online Sharing capabilities of Google Drive. You can use the Google Drive Power-Up available in Trello and effortlessly set up your Google Drive Trello Integration by following the simple steps discussed below:

  • Step 1: Log in to your Trello account.
  • Step 2: Create a new Board or select an existing one. For reference, the Marketing template has been selected here. Click on the Show Menu option in the top right corner as shown in the Black Box.
Trello Show Menu Option
Image Source: Self

Step 3: In the Menu, Click on the Add Power-Up option. For the Free version, only one Power-Up is allowed. You can get unlimited Power-Ups if you upgrade to a Paid Business Plan. 

Add Power-Up Option
Image Source: Self
  • Step 4: A Power-Up window will appear, representing a number of integrations that are possible with Trello. To set up your Google Drive Trello Integration, Type Google Drive in the Search Box.
  • Step 5: Google Drive Power-Up will show up in the search on the right. Click on Add to link it with Trello.
Google Drive Trello Integration Add Option
Image Source: Self
  • Step 6: Again, click on the Show Menu Option and Select Google Drive.
  • Step 7: Now, from the 3 options that appear, click on Edit Power-Up Settings.
Edit Power-Up Settings Option
Image Source: Self
  • Step 8: A window will pop up if your Google Drive account is not already connected with Trello. To do it, click on the Link Google Drive Account option.
  • Step 9: You will now be required to sign in through your choice of google Account to complete the Google Drive Trello Integration.
Link Google Drive Account Option
Image Source: Self

Step 10: Choose any card from the board and select Google Drive. You get three different options that you can use to take proper advantage of the Google Drive Trello Integration.

Sample Card Google Drive Power-Up Option
Image Source: Self

Let’s take a quick look at what these options can help you with:

A) Create and Attach

Create and Attach option
Image Source: Self

Here, you can create new Documents, Slides, etc. using free tools in Google Suite and then attach them to the card.

B) Attach a File

On clicking the Attach a File Option, a window will pop up where you can search your Google Drive and attach a file of your choice to the Card.

Attach A File Option
Image Source: Self

After attaching the file, you would be able to see the thumbnail icon for the contents of the file, the title, when was the file created, and who modified it last.

Attachments Description
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C) Attach a Folder

This option is similar to the Attach A File option, but here you can attach a collection of files in folders from your Google Drive.

Following the above steps, you can now easily build Google Drive Trello Integration for your Business. For more information and tips on Google Drive Trello Integration, click here.

Limitations of Manually Setting up Google Drive Trello Integration     

The Google Drive Power-Up enables you to link and directly add Word Documents, Spreadsheets, and Slides to a Trello Card. Though you might encounter some difficulties while using the Google Drive Trello Integration:

  • While connecting these two technologies, the transformation of data is not possible in the manual Google Drive Trello Integration process.
  • It is possible to extract Data from Trello as a JSON or CSV File but this is a manual and repetitive task. You have to regularly maintain the data transfer process from Trello to Google Sheets for real-time analysis.
  • It is difficult to handle Large Complex Team Projects in Trello with huge amounts of files coming in from Google Drive. 

Conclusion

From this article, you have learned how to build your own Google Drive Trello Integration. Combining these applications lets you seamlessly add more quality content from your Google Slides, Documents, and Spreadsheets to Trello Cards. You can even attach Photos or Files related to your projects to Trello Cards from the Drive. The Google Drive Trello Integration is a cost-effective solution for small teams looking to manage and simplify their day-to-day planning.

Though, once your business kicks off you would need to pull in extra resources to manage the new projects and the growing client demands. This will bring coordination challenges among various departments as the tasks pile up. Scaling up would be required as now you need to Handle, Clean, Transform and Integrate tremendous volumes of data associated with the growing customer base. You would need to keep a part of your engineering bandwidth to regularly carry out all the integration process manually or build an application and write custom scripts for Google Drive Trello Integration. All of this can be effortlessly automated by Cloud Data Integration/ETL Tools like Hevo Data.  

Hevo Data, a No-code Data Pipeline allows you to easily transfer data from a collection of Data Sources like Trello and Google Drive into a Data Warehouse or a Destination of your Choice to be visualized in a BI tool. It is a completely secure and automated service that requires you to write any code!

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If you are looking to streamline your Google Drive Trello Integration process so that you can focus on analyzing the data in Real-Time, then Hevo can comfortably solve this for you! Hevo with its strong integration with 100+ sources & BI tools (Including 30+ Free Sources like Google Drive), allows you to not only export & load Data but also transform & enrich your Data & make it analysis-ready.

Want to take Hevo for a ride? Sign Up for a 14-day free trial and instantly start your integration with the simple onboarding process. Do check out the pricing details of the various plans to understand which one suits you the best.

Share with us your experience of setting up the Google Drive Trello Integration. Let us know in the comments section below!

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