Data Loss Prevention Abbreviated as DLP is the process of detecting and preventing data breaches, exfiltration, or unwanted destruction of sensitive data. DLP is used by businesses to protect and secure their data while staying compliant with regulations. The market is filled with Data Loss Prevention Tools that help in securing data along with additional functionalities.

What is Data Loss Prevention?

Data Loss Prevention Tools: What is DLP? | Hevo Data

Defending organizations against both data loss and data leakage prevention are the main motto of DLP. Data loss refers to an occasion during which important data is lost to the enterprise, like during a ransomware attack. Data loss prevention focuses on avoiding the transfer of data from inside the organization to any other source illicitly.

Organizations typically use DLP to:

  • Protect Personally Identifiable Information (PII) and suits relevant regulations
  • Protect property critical for the organization
  • Achieve data visibility in large organizations
  • ensure security in environments where the mobile workforce and BYOD are followed.
  • Secure data on remote cloud systems

Why do we need Data Loss Prevention tools?

Data Loss is very impactful for a company. According to a survey, there is an attack on the data of a company every 11 seconds and companies’ data is very vulnerable during this time frame. Data Loss prevention tools help in reducing losses and protecting sensitive data.

Survey also states that 20% of data loss happens through insiders and this destroys the reputation of the companies and incurs long-term losses. DLP helps in protecting the enterprise’s intellectual properties and helps them stay compliant with regulations. DLP systems ensure that your company’s confidential/classified data is not lost, mishandled, or accessed by unauthorized users.

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How to Select the Best Data Loss Prevention Tools?

DLP software features a wide selection of features available for potential customers. Matching those features to the requirements of the business simply takes a touch of your time.

Here are some features to think about in data loss prevention software.

1. Analyzing Data Network Weaknesses

  • Data loss prevention (DLP) software is helpful but not flawless; it can still be bypassed in some situations.
  • One common weakness arises when employees intentionally bypass data protection protocols, which can lead to data breaches.
  • The software should also track potential threats to the data, creating a log for better visibility.
  • Threat logs help network managers identify vulnerabilities in the system and address them effectively.

2. Data Locations

  • Data loss prevention (DLP) software should safeguard business data across all platforms—mobile devices, desktop computers, corporate networks, and the cloud.
  • It ensures data remains protected as it moves between different environments and devices.
  • A key advantage of DLP software is its ability to track the movement of data within the organization.
  • For businesses facing data breaches or missing files, these tracking features can help identify if an employee’s actions are contributing to the issue.

3. Full-Feature DLP Products

  • Some businesses may only need basic data loss prevention (DLP) features, such as those included in email security tools.
  • In such cases, antivirus or firewall software might provide sufficient data protection without the need for comprehensive DLP tools.
  • Organizations requiring stronger protection should opt for full-featured DLP software with advanced capabilities.
  • Robust DLP tools actively monitor systems, safeguard data across multiple storage locations, and track data movement for enhanced security.

4. User Experience Needed

  • Setting up DLP software often requires expertise, both for initial installation and ongoing maintenance to meet business requirements.
  • Businesses may need to hire security experts to customize and optimize the software for their specific needs.
  • Some DLP tools can take weeks to install and implement, which may be more complex than necessary for certain businesses.
  • For simpler setups, consider DLP packages with minimal installation time, but note they may lack advanced customization features.
  • Basic DLP tools can often be deployed by existing network security personnel, reducing the need to hire specialized DLP experts.

5. Comparison To Data Security Software

  • For organizations unsure about choosing between DLP and general data security software, DLP offers additional proactive benefits.
  • General security software is typically reactive, addressing problems only after a data breach occurs.
  • DLP software, on the other hand, actively monitors the network and system to detect and address potential security issues before they happen.
  • Many DLP tools use AI to enhance monitoring, identifying unusual activities within the network that deviate from expected patterns.
  • These tools can respond to abnormalities and alert IT personnel, ensuring faster and more effective threat management.

Best Data Loss Prevention Tools

Data Loss Prevention Tools #1: Endpoint Protector By CoSoSys

Data Loss Prevention Tools: endpoint protector | Hevo Data

Endpoint Protector is best for midsized enterprise customers.

Endpoint Protector by CoSoSys is a multi-OS Data Loss Prevention (DLP) tool designed to discover, monitor, and protect sensitive data while ensuring regulatory compliance. Used across industries like Healthcare, Education, Finance, Manufacturing, and Media, it supports content inspection and contextual scanning for removable devices and applications like Outlook, Dropbox, and Skype. As a cloud service, it offers advanced encryption for Windows and Mac systems.

Features:

  • Endpoint Protector includes Device Control, allowing precise, granular control with the ability to remotely grant temporary access.
  • It offers content-context DLP, performing inspections and contextual scanning for removable devices and applications like Skype and Outlook.
  • Enforced encryption secures USB storage devices using a simple, password-based method.
  • The tool can scan sensitive data stored on Windows, Mac, and Linux systems and perform remote actions as needed.

Verdict: Endpoint Protector Data Loss Prevention Tool provides Device Control, Content Aware Protection, and eDiscovery for platforms like Windows, Mac, and Linux. Its enforced encryption is straightforward to use.

Price: you’ll get a quote for pricing details. A demo is additionally available for the asking.

Data Loss Prevention Tools #2: Symantec DLP

Data Loss Prevention Tools: Symantec | Hevo Data

Best for enterprise businesses.

Symantec Data Loss Prevention Tool ensures total protection for sensitive data, mitigating breaches and compliance risks. It provides complete visibility and control over data, continuously monitoring for policy violations and suspicious user behavior across control points. The tool can block, quarantine, and alert in real time, effectively preventing data leakage.

Features:

  • Symantec Data Loss Prevention Tool has the features of automated incident remediation workflows and one-click Smart Responses that will let you respond quickly and efficiently if critical data loss happens.
  • It provides flexibility to fine-tune policies in order that you’re ready to balance security and productivity.
  • It can provide visibility and control over the info at rest or within the cloud apps.
  • It provides Information Centric Analytics. This feature will allow you to prioritize risky behavior and identify malicious users and hence provides a far better thanks to manage and answer incidents.

Verdict: Symantec Data Loss Prevention Tool may be a platform with the functionalities of knowledge discovery, monitoring, and protection for a spread of regulations like GDPR, PCI, HIPAA, and SOX. It provides threat-prediction and data protection and also restricts suspicious apps.

Price: you’ll get a quote for pricing details. the Symantec DLP Enterprise suite can cost you about $72.99 for one license.

Data Loss Prevention Tools #3: McAfee Data Loss Prevention Tool

Data Loss Prevention Tools: McAfee tool | Hevo Data

Best for small to large businesses.

McAfee Data Loss Prevention Tool offers comprehensive data loss prevention in one suite. It can protect the info on the network, within the cloud, and at the endpoints. You will be ready to manage common policies and streamline incident workflows with flexible deployment options.

Features:

  • McAfee Data Loss Prevention Tool provides visibility through capture technology.
  • This will offer you visibility over how the info is getting used and the way it’s getting leaked.
  • It has a stronger data classification feature to spot and classify data.
  • It can block, quarantine, alert or block data transmissions that are in violation of policies.

Verdict: McAfee Data Loss Prevention Tool will provide centralized Incident Management and Reporting. Your on-premises and cloud Data Loss Prevention Tool policies will get synchronized by McAfee Data Loss Prevention Tool.

Price: You can get a quote for pricing details.

Data Loss Prevention Tools #4: Forcepoint Data Loss Prevention Tool

Data Loss Prevention Tools: forcepoint | Hevo Data

Best for small to large businesses, agencies, and enterprises.

Forcepoint Data Loss Prevention Tool offers adaptive data security, blocking only necessary actions to boost productivity while ensuring compliance with regulations like GDPR and CCPA across 80+ countries. It efficiently protects sensitive data, including PII, PHI, financials, trade secrets, and credit card information. With a vast predefined policy library, it enables comprehensive data control and tracking of intellectual property in both structured and unstructured forms.

Features:

  • For Data Protection, Forcepoint Data Loss Prevention Tool provides the features of Drip DLP, Native remediation, comprehensive data discovery, and OCR.
  • It can provide native behavioral analytics, risk-adaptive protection, and risk-based policy enforcement.
  • Forcepoint Data Loss Prevention Tool has features to prevent slow data theft albeit user devices are off-network.
  • It has database flexibility.

Verdict: Forcepoint Data Loss Prevention Tool is straightforward to use and may protect your data everywhere. It has reduced alert volume, false positives, and alarms, and hence you’ll be ready to specialize in what matters.

Price: you’ll get a quote for pricing details and request a free trial. As per reviews, the price of Forcepoint DLP Suite (IP Protection) is $48.99 for a one-year subscription for one user.

Data Loss Prevention Tools #5: SecureTrust Data Loss Prevention Tool

Data Loss Prevention Tools: securetrust | Hevo Data

Best for businesses of all industries and businesses that have minimal DLP experience.

SecureTrust Data Loss Prevention Tool is a solution to discover, monitor, and secure data at rest, in motion, and in use. The tool will prevent exfiltration and ensure regulatory compliance. It has more than 70 predefined policy settings and risk categories. You can switch them on or off.

SecureTrust Data Loss Prevention Tool can analyze all web-based communication and attachments for violations of the company’s governance, compliance, and acceptable-use policies.

Features:

  • It has features to automatically block HTTP, HTTPS, and FTP traffic that violates compliance policies.
  • It will offer automatic encryption, blocking, quarantine, or self-compliance capabilities if email communication and attachments are identified as compliance violations.
  • It has an Intelligent Content Control Engine that will help security teams to discover sensitive data. It will enable security teams to focus on their initiatives on specific users & systems and implement the correct measures.
  • SecureTrust Data Loss Prevention Tool provides the features of Advanced Content Control, Investigation Management, and Real-Time identity match.

Verdict: SecureTrust Data Loss Prevention Tool will provide you with complete visibility into all external attacks and insider risks. It has a highly configurable dashboard.

Price: You can get a quote for pricing details.

Data Loss Prevention Tools #6: Digital Guardian

Data Loss Prevention Tools: digital guardian | Hevo Data

Digital Guardian is an enterprise IP and Data Loss Prevention Tool. It supports Windows, Mac, and Linux platforms. It will be delivered as a SaaS application and hence you will get quick deployment and on-demand scalability. It has features of cross-platform, deepest visibility, unknown risk approach, flexible controls, and comprehensive classification.

Features:

  • Digital Guardian Data Loss Prevention Tool provides a feature of comprehensive classification that will allow you for data discovery and classification based on content, user, and context.
  • Its unknown risk policy will let you know where the sensitive data is located, how it flows, and where it can be at risk, and that too without having policies.
  • It supports cross-platform, browser-based applications, and native applications.

Verdict: Digital Guardian Data Loss Prevention Tool will have full coverage of the endpoints, on the network and in the cloud.

Price: You can get a quote for pricing details. You can schedule a demo for the platform.

Data Loss Prevention Tools #7: Trend Micro IDLP

Data Loss Prevention Tools: Trend Micro IDLP Logo | Hevo Data

Trend Micro Data Loss Prevention Tool provides an integrated DLP solution that will let you implement controls for protection, visibility, and enforcement. It is a lightweight plugin and will give you quick visibility and control over sensitive data to prevent data loss through USB, Email, SaaS applications, web, mobile devices, and cloud storage.

You will not require any extra hardware or software. It can protect data at rest, in use, and in motion.

Features:

  • Trend Micro Data Loss Prevention Tool can restrict USB drives, CD/DVD writers, cloud storage, USB-attached mobile devices, etc.
  • You will be able to automate the response to policy violations with options to log, bypass, block, encrypt, alert, modify, quarantine, or delete data.
  • It can identify risky business processes and hence improves corporate data usage policies.
  • It can detect and react to improper data usage based on keywords, regular expressions, and file attributes.

Verdict: Trend Micro Data Loss Prevention Tool is a fully integrated and centrally managed solution that will improve visibility and control. It will help you to automate the response to policy violations.

Price: You can get a quote for pricing details. As per reviews, Trend Micro DLP can cost you $23.66 per user.

Data Loss Prevention Tools #8: Sophos

Data Loss Prevention Tools: Sophos | Hevo Data

Best for small to large businesses.

Sophos Data Loss Prevention Tool offers a DLP functionality with Sophos Endpoint and Email Appliance products. It has integrated content scanning into the threat detection engine. It has a comprehensive set of sensitive data type definitions that will enable immediate protection of your sensitive data.

Features:

  • Sophos Data Loss Prevention Tool can protect your sensitive data from accidental or malicious disclosure through removable devices, internet applications, or email.
  • It has a lot of pre-defined PII and other sensitive data types like bank accounts and credit cards.
  • It will let you define the data control policies by endpoint, groups, email sender, etc.
  • You can define rules on file types.
  • DLP policy will be triggered in various cases like copying content to removable devices, uploading content to web browsers, or sending via emails.

Verdict: With Sophos, you will get simple and effective protection for your data within your existing budget. You will not require any additional software.

Price: Free trial is available on various Sophos products including Endpoint Protection.

Data Loss Prevention Tools #9: Code42

Data Loss Prevention Tools: code42 | Hevo Data

Best for small to large businesses.

Code42 Data Loss Prevention Tool provides a data security solution for collaborative and remote enterprises. It will provide visibility into off-network file activities like web uploads and cloud sync apps. It can quickly detect, investigate, and respond to data exfiltration by remote employees.

It supports Windows, Mac, and Linux platforms. For Cloud Services, Microsoft OneDrive, Google Drive, and Box are supported by Code42.

Features:

  • Code42 Data Loss Prevention Tool provides activity alerts based on file type, size, or count.
  • You will be able to access detailed user activity profiles and can speed the investigation
  • The tool enables secure collaboration by validating the proper use of sanctioned collaboration tools and uncovering shadow IT applications that may indicate gaps in the corporate tools or training.
  • Code42 Data Loss Prevention Tool will pinpoint risky activity.

Verdict: Code42 Data Loss Prevention Tool offers a cloud-native solution for Data Loss Prevention that will help security teams safeguard data. There will be no complex policy management or lengthy deployments. It will not obstruct user productivity and collaboration.

Price: Code42 offers two pricing plans, Incydr Basic and Incydr Advanced. You can get a quote for pricing details. A free trial is available for 60 days.

Data Loss Prevention Tools #10: Check Point

Best for small to large businesses, service providers, and consumers.

The Check Point Data Loss Prevention tool is the solution to protect your business from unintentional data loss. It contains the functionalities of tracking data movement and pre-emptive data loss prevention. It is easy to deploy and manage. With the help of Check Point, you will be able to centrally manage your IT infrastructure from a single console. The DLP is part of Check Point Infinity Architecture.

Features:

  • Check Point Data Loss Prevention Tool will give you full visibility and control over sensitive data.
  • It will track all DLP events.
  • It can mitigate incidents in real time.
  • It can scan and secure SSL/TLS encrypted traffic that is passing through a gateway.

Verdict: Check Point will empower your team to work with confidence by staying compliant with regulations and industry standards.

Price: You can get a quote for pricing details. Check Point offers a free trial and a free demo.

Conclusion

This article gives many Data Loss Prevention Tools along with their pros and cons.

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Share your experience of learning about data loss prevention tools in the comments section below.

FAQs

1. What is a data loss prevention tool?

A Data Loss Prevention (DLP) tool is software designed to monitor and protect sensitive data from unauthorized access, sharing, or loss. It helps prevent data breaches by enforcing policies that restrict how data is used, transferred, or stored within an organization.

2. What are the three types of DLP?

Data Loss Prevention (DLP) tools help protect sensitive information from unauthorized access or leakage. The three main types of DLP are network DLP, which monitors data moving across the network; endpoint DLP, which protects data on user devices like laptops and desktops; and cloud DLP, which secures data stored or transferred within cloud services. Each type ensures data stays safe in its respective environment.

3. What is the best DLP software?

The best DLP software depends on your specific needs, but some of the top options include Symantec Data Loss Prevention, Digital Guardian, and McAfee Total Protection for Data Loss Prevention. These solutions offer robust features for protecting sensitive data across endpoints, networks, and cloud environments.

4. What is an example of DLP?

An example of Data Loss Prevention (DLP) is when a company uses DLP software to monitor and restrict employees from sending sensitive information, like credit card details or personal data, via email or file-sharing services. The software can block or encrypt these files to prevent unauthorized sharing.

Arsalan Mohammed
Research Analyst, Hevo Data

Arsalan is a research analyst at Hevo and a data science enthusiast with over two years of experience in the field. He completed his B.tech in computer science with a specialization in Artificial Intelligence and finds joy in sharing the knowledge acquired with data practitioners. His interest in data analysis and architecture drives him to write nearly a hundred articles on various topics related to the data industry.