Setting Up Airtable Shopify Integration: 8 Easy Steps

on Airtable, Data Integration, Marketing, Marketing Analytics, Shopify, Tutorials • August 12th, 2021

Coming up with a winning business idea is one of the most important parts of building a successful online business. Once you have the idea, converting that idea into a business model takes various inputs like a dedicated website, database, marketing strategies, etc. You need to have technical proficiency and expertise in the field of running a business and using your data to make informed decisions. This is where Airtable and Shopify come in.

Shopify is a Cloud-Based Software that helps you set up an online store for your business with little to no hassle. It is easy to use and helps and is suitable for businesses of all sizes. On the other hand, Airtable is a Collaboration tool for your business. It helps you collaborate with other businesses and ease communication. With Airtable, you can display your tasks in different views, mix and match widgets with different functionalities, etc. It is incredibly intuitive and user-friendly.

Although Shopify and Airtable work incredibly when used independently but it is best to integrate them together to enhance their functionalities. Setting up Airtable Shopify Integration could give your business a head start and eventually helps you boost your Sales and Marketing.

With Airtable Shopify Integration you can keep track of your stocks, share inventory information with vendors, and also update your inventory in bulk. This makes running your business very flexible which helps you in the cases where you want to share access to your inventory data with others (e.g. vendors, warehouse fulfillment, etc.) and also helps when you want to link up the inventory data in Airtable with other systems.

The article introduces you to Shopify and Airtable, and their key features. It also introduces you to AirPower using which you can set up Airtable Shopify Integration with ease. Moreover, it also provides you all the steps to set up Airtable Shopify Integration using AirPower.

Table of Contents

Prerequisites

Listed below are the prerequisites of setting up Airtable Shopify Integration:

  • An Airtable account.
  • A Shopify account.

Introduction to Airtable

Airtable logo
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Airtable is a Management tool that helps you organize your projects, customers, and ideas. It helps in managing a successful record label, planning an upcoming task, wrangling all of your team member’s deadlines for a new product launch, etc. Although it looks a lot like a Spreadsheet, it is more like a Database that gives you the power to make it work in a specific way.

With Airtable, it is not just numbers and texts but rich field types like checkboxes, drop-down menus, long notes, links to other tables, and even drag & drop file attachments (including documents, images, etc). Airtable also supports various view formats like Grid View, Grouped View, Calendar View, Gallery View, etc to easily organize and track your records. It allows you to embed your tasks or records into your website.

In Airtable, you can also create and share a form with your collaborators or customers. All the responses to your form will feed directly into your Airtable. You can use Airtable on your own and also collaborate with a team to get things done. You can tag collaborators and message them directly in the context of your information. This eliminates the need for emails and long meetings. The changes made are securely saved and instantly synced across all the devices. This instantly notifies your collaborators about the changes and helps everyone to be on the same page.

Key Features of Airtable

Listed below are the key features of Airtable:

  • Airtable provides various pre-made templates that you can use to quickly create your Airtable base.
  • You can use create a custom template in accordance with your business model and requirements.
  • It allows you to create various custom Airtable views to adapt to your team’s needs like Calendar View, Spreadsheet/Grid View, Gallery View, Kanban View, etc.
  • Airtable allows you to store various file attachments like documents, images, etc in your database records and keeps everything in one place for easy access.
  • With Airtable, you can provide tasks to your team members and keep track of them.

For more information on Airtable, click here.

Introduction to Shopify

Shopify logo
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Shopify is an eCommerce platform that allows anyone to set up an online store and sell their products. It is the leading Commerce platform designed for a business of any size including Small-sized Businesses, Medium-sized Businesses, Multinational Companies, etc. Whether you are selling online, on social media, or in person, Shopify has you covers on every base.

With Shopify, you can sell physical and digital products. You can sell Services, Memberships, Ticketed Events, Rentals, and even Classes & Lessons. People think of Shopify as an eCommerce platform, but you can also sell in person with Shopify’s Point of Sale (POS) application. So, it does not matter what your business model is, Shopify acts as the central place where you can keep track of all your data. 

Key Features of Shopify

Listed below are the key features of Shopify:

  • It helps you set up your business on an online platform from scratch.
  • With Shopify, you can create a fully customized website in accordance with your business needs and requirements.
  • Shopify provides your business with Product Inventory, Unlimited Bandwidth, and Customer Data to extract meaningful insights and make wise decisions.
  • It supports all the popular payment gateways integration like Stripe, Razorpay, etc. which makes it easier for you to sell your products or services.

For more information on Shopify, click here.

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AirPower for Airtable Shopify Integration

AirPower logo
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AirPower is a Built-in purpose app that helps you set up Airtable Shopify Integration. With AirPower, you can have bi-directional Airtable Shopify Integration. This allows you to have both Airtable Shopify Integration and Shopify Airtable Integration.

AirTable syncs data between Airtable and Shopify into very well-defined tables. Each Shopify object is represented in its unique table. For example, products will have a products table, the variance will have a variance table, images will have an image table, and so on. Each table has a Shopify ID column which stores a unique ID that Shopify gives to each object. This is crucial as this ID enables AirPower to know which object needs to update, which object needs to be created, etc. It also tells if it is Airtable Shopify Integration or Shopify Airtable Integration.

A key feature of AirTable is its ability to link tables together. AirPower is very well aware of this and when integrating Airtable Shopify or Shopify Airtable it will automatically create necessary links between tables for you. This allows you to look up related objects quickly and easily.

Steps to Set Up Airtable Shopify Integration using AirPower

Airtable Shopify Integration image
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Now that you have a basic understanding of Airtable, Shopify, and how AirPower makes it easier for you to set up Airtable Shopify Integration, it is time to set up your Airtable Shopify Integration. Follow the steps below to follow set up Airtable Shopify Integration:

Step 1: Log In to your Shopify Account

Log in to your Shopify account and in case you do not have a Shopify account. Click here to create a new account.

Shopify Login page image
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Step 2: Accessing your Inventory Locations

In Shopify, each inventory is tracked on a Per Variant Per Location basis. The list of locations for your inventory is important when you are setting up Airtable Shopify Integration. To get to the list of your locations, go to your “Settings” in your Shopify admin and then click on “Locations”.

Step 3: Get the Location ID of each Inventory Location

Click on the location of which you want to get the Location ID and when the page is loaded you can see the Location ID at the end of the URL as shown in the image below. Copy this Location ID somewhere because it will be used later in this process.

Location ID image
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Step 4: Log In to your Airtable Account

Log in to your Airtable account and in case you don’t have an Airtable account, click here to create a new account.

Airtable Login page imageStep 5: Select the Table to Sync
In Airtable, you will have to sync the Inventory Locations to Variant Table. Each Variant is synced into an individual Inventory Location column. This needs to be done using AirPower. Go to the “Apps” section and then click on the “Data Mapping” tab. Expand the inventory section and select “Variants” under the “Table to Sync to/from” drop-down menu as shown in the image below. AirPower immediately understands that you are trying to store variants and inventory on the same table and accordingly adjusts the interface for you.
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Step 5: Select the Table to Sync

In Airtable, you will have to sync the Inventory Locations to Variant Table. Each Variant is synced into an individual Inventory Location column. This needs to be done using AirPower. Go to the “Apps” section and then click on the “Data Mapping” tab. Expand the inventory section and select “Variants” under the “Table to Sync to/from” drop-down menu as shown in the image below. AirPower immediately understands that you are trying to store variants and inventory on the same table and accordingly adjusts the interface for you.

Inventory Settings image
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Step 6: Specify the Columns you want to Sync

Click on “Add New Inventory Quantity Column” under Columns Containing Inventory Quantities. This will create an entry for you to feed your Inventory Column details.

Step 7: Fill Up the Entry Details

Populate the details of the entries that you created in the last step. Paste the Location ID that you copied in Step 3 under the Location ID section. Select the right column for the Location ID that you pasted.

Note: Make sure to select the right column for the Location ID and enable the sync.

Once done, click on “Save Sync Profile” at the top right corner of the page. Now, inventory will be synced whenever AirPower receives updates from Shopify.

Step 8: Populate the Variant Table

Go to the “Advanced” tab and select “Load Existing Product Data”. This will populate your Variant Table with the Location ID for automated synchronization. This might take some time depending on how much information you have in Shopify.

That’s it! You have successfully set up Airtable Shopify Integration!

Conclusion

The article introduced you to Shopify and Airtable and how it is useful for your business. It also introduced you to AirPower using which you can set up Airtable Shopify Integration. It also provided you step-wise comprehensive description of setting up Airtable Shopify Integration using AirPower. This method of Airtable Shopify Integration requires technical knowledge and experience in this field. This can be made easier using Hevo Data.

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Share your experience of setting up Airtable Shopify Integration in the comments section below!

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