Export Airtable to Excel: 2 Easy Steps

Airtable is a data collaboration application. It permits different applications to share their data, giving organizations a holistic view of their business and empowering them with deeper data-driven insights. In addition to the fact that businesses reap the benefits of having prompt access to a more extensive exhibit of data, IT departments benefit from decreased data fragmentation and lower management costs while improving deployment architecture.

Data Exporting is the process of taking data from one application/place to another. Exporting Airtable to Excel can be used for backing up essential data, moving data to use it in another application like Google Sheets through Excel, or for sharing with peers, etc.

Once you work with data from different applications in Airtable, you might want to store this gathered data locally or move it to Excel to perform various calculations and Data Analysis. In this article, you will learn how to export Airtable to Excel.

What is Airtable?

Airtable is an intuitive software, often leveraged for creating and sharing data from various databases. The user interface is basic, bright, and cordial, and permits anybody to create a database view in minutes. You can store, and organize your data (like employee data, customers, item inventories, etc). You don’t need to have technical SQL scripting knowledge to use Airtable.

There are still some people who do not use databases since they can be hard to understand, use, and regularly require SQL scripting abilities. That is exactly where Airtable comes in.

A general idea is that a database is more fit to properly organize a lot of data and Spreadsheets are the best fit for performing calculations. Airtable gives you the smartest possible solution: a Relational Database-like platform that is as simple to work with as a Spreadsheet/CSV file.

To expand your knowledge of the Airtable application, be sure to check out our guide on what is Airtable? For more comprehensive insights into Airtable, we recommend exploring our informative guide on the best Airtable examples and use cases.

Key Features of Airtable

Let’s discuss the 4 key features of Airtable:

1. Fully Customizable Views

Airtable licenses its users to set up various Views depending on their business use cases. Various amazing sorting, filtering, and grouping processes can be performed on these Views that give users the opportunity to work according to their preferences.

2. Pre-built Airtable Apps

Airtable allows its users to choose from over 50+ prebuilt applications. It also lets them bring their data to life and perform a large number of operations on the data.

3. Automate Processes

Airtable can assist organizations in carrying out their operations more quicker and focusing on the work that is important by allowing them to configure custom notifications, create integrations, and automate redundant tasks.

4.Robust API

The official Airtable API allows its clients to connect hundreds of third-party applications and services, or access their content programmatically by connecting them to their workflows.

What is Microsoft Excel?

Microsoft Excel is a powerful, free-of-cost Spreadsheet application developed for data documentation, performing calculations, and Data Analysis. It is a Spreadsheet program that contains a number of columns and rows, where every intersection of a column and row is called a “Cell.”

Each Cell contains data/information. By organizing data in Excel, you can make information easier to discover and naturally draw conclusions from your changing data. 

Microsoft Excel is simple to use. It is used across all business departments in companies ranging from small-scale to large-scale. The Microsoft Excel software program includes numerous functions, formulas, and shortcuts that can be used to enhance its functionality.

Key Features of Microsoft Excel

Let’s try to understand some key features of Microsoft Excel that make it ideal for export Airtable to Excel:

1. Formatting

When used well, Formatting draws out the patterns of the universe, as captured by your Spreadsheet. That is the reason Microsoft Excel users love the Conditional Formatting feature. This can be sophisticated, yet, even the most minute color changes can be hugely beneficial.

Suppose you have huge volumes of Sales data. Clicking on three ticks can reveal the top 10% performing Sales representatives and reveal top-performing Sales employees.

2. Building Pivot Tables

Pivot tables can be used to sort, count, total or average data stored in one large Spreadsheet, and then the data can be displayed however you need in a new table. That is the basic thing here. If there is ever a need that you need to look at Sales figures for specific countries, product offerings, or Marketing channels, the Pivot table is trivial.

3. Using Formulas for Calculations

The beauty of Microsoft Excel lies in its selection capability(drag) for performing calculations. Double-clicking a cell will select all the columnar data corresponding to the cell (if you have continuous data). If you can get the right formula once, Microsoft Excel will produce the right calculation any number of times. Sometimes a copy and paste (either regular paste or paste formulas) will be faster for you.

4. Indexing

This is one of the most powerful features of Excel functions. You can use it to return a corresponding value to that index in that table with lots of data.

Let’s say your organization has 5000 employees and there’s a Spreadsheet with every one of them in it with bunches of information about them like compensation, start date, line manager, etc. If you need to see employees from a particular department you can assign unique values to each department and filter your data using that index.

For more information on connecting Excel to Google Sheets, do check out our helpful guide on syncing data from Excel to Google Sheets.

Why should you Export Data from Airtable to Excel?

There are numerous reasons why you may need to set up a data export Airtable to Excel. In the subsequent sections below, we explain how to export from Airtabe to Excel. Here we present a rundown of the most well-known data export scenarios:

• To back up your data in an application or database. For example, exporting your address book or E-mail from an E-mail program with the goal that it tends to be restored if it’s lost.
• Moving data starting with one program and then onto the next. For example, when moving up to a new version of a program or changing to a different software developer (e.g., evolving browser). 
• Saving data in a program in a format that is compatible with a different program. For example, saving an Excel Spreadsheet as a CSV file that can be imported into a database. 
• Saving some parts of a larger set of data export Airtable to Excel. For example, with a database containing a huge number of customers, you can export data on all users of a certain state so mailers could be made.

How to Export Airtable to Excel

In the upcoming sections, we answer the question of how to export Airtable to Excel. Refer to the steps mentioned below to connect Airtable to Excel:

• Step 1: Creating Table Views in Airtable to Export Airtable to Excel
• Step 2: Export Airtable to Excel using CSV Downloads

Step 1: Creating Table Views in Airtable to Export Airtable to Excel

Open Airtable and log in to your account. Click on the View Switcher icon and select Create from the list to create a new view. Now, choose the type of view that you want to create to export Airtable to Excel. In case your view created collapses you can expand it.

You can also hover over the view creation section to understand briefly about the view type. After creating a view you can name it, sort the fields, hide show the fields, filter records, and sort the records.

Step 2: Export Airtable to Excel using CSV Downloads

To export Airtable to Excel, click on the View Menu button (…). Select the Download CSV option from the menu. This functionality is available only for Web and Desktop Airtable applications. You can use export Airtable to Excel as a way to backup your data outside of Airtable and into Excel. The downloaded CSV file can be located in your device’s default download location.

FAQs

Q1) Is it possible to export my full database?

Airtable presently does not support exporting a complete base. Each base table must be downloaded as a distinct CSV, and attachment files must be exported separately.

Q2) What data is contained in the CSV file?

The export will include all field values visible in the view. Record-level comments, field descriptions, base guide material, and data saved primarily in applications are not included in the export (like the description app).

Conclusion

In this article, you have learned about Airtable, Excel, and how to export Airtable to Excel using 2 simple steps. This process has to be performed manually every time you need to export data from Airtable to Excel. you can use ETL tools that automate export Airtable to Excel operation.

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Share your experience of data export from Airtable to Excel in the comments. We would love to hear from you!