Airtable is a data collaboration application. It permits different applications to share their data, giving organizations a holistic view of their business and empowering them with deeper data-driven insights. In addition to the fact that businesses reap the benefits of having prompt access to a more extensive exhibit of data, IT departments benefit from decreased data fragmentation and lower management costs while improving deployment architecture.

Data Exporting is the process of taking data from one application/place to another. In this blog, you will learn how to export Airtable to Excel. It can be used for backing up essential data, moving data to use it in another application like Google Sheets through Excel, or sharing with peers, etc.

Once you work with data from different applications in Airtable, you might want to store this gathered data locally or move it to Excel to perform various calculations and Data Analysis. Read on to learn how to export Airtable to Excel.

What is Airtable?

Airtable is an intuitive software, often leveraged for creating and sharing data from various databases. The user interface is basic, bright, and cordial, and permits anybody to create a database view in minutes. You can store, and organize your data (like employee data, customers, item inventories, etc). You don’t need to have technical SQL scripting knowledge to use Airtable.

There are still some people who do not use databases since they can be hard to understand, use, and regularly require SQL scripting abilities. That is exactly where Airtable comes in.

A general idea is that a database is more fit to properly organize a lot of data and Spreadsheets are the best fit for performing calculations. Airtable gives you the smartest possible solution: a Relational Database-like platform that is as simple to work with as a Spreadsheet/CSV file.To expand your knowledge of the Airtable application, be sure to check out our guide on what is Airtable? For more comprehensive insights into Airtable, we recommend exploring our informative guide on the best Airtable examples and use cases.

How to Export Airtable to Excel

In the upcoming sections, we answer the question of how to export Airtable to Excel. Refer to the steps mentioned below to connect Airtable to Excel:

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Step 1: Creating Table Views in Airtable to Export Airtable to Excel

Creating Table Views in Airtable to Export Airtable to Excel | Hevo Data
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Open Airtable and log in to your account. Click on the View Switcher icon and select Create from the list to create a new view. Now, choose the type of view that you want to create to export Airtable to Excel. In case your view created collapses you can expand it.

You can also hover over the view creation section to understand briefly about the view type. After creating a view you can name it, sort the fields, hide show the fields, filter records, and sort the records.

Step 2: Export Airtable to Excel using CSV Downloads

Export Airtable to Excel: Downloading the CSV file. | Hevo Data
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To export Airtable to Excel, click on the View Menu button (…). Select the Download CSV option from the menu. This functionality is available only for Web and Desktop Airtable applications. You can use export Airtable to Excel as a way to backup your data outside of Airtable and into Excel. The downloaded CSV file can be located in your device’s default download location.

Read: Configuring Airtable Automations: The Easy Way

Why should you Export Data from Airtable to Excel?

Export Airtable to Excel | Hevo Data
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There are numerous reasons why you may need to set up a data export Airtable to Excel. In the subsequent sections below, we explain how to export from Airtabe to Excel. Here we present a rundown of the most well-known data export scenarios:

  • To back up your data in an application or database. For example, exporting your address book or E-mail from an E-mail program with the goal that it tends to be restored if it’s lost.
  • Moving data starting with one program and then onto the next. For example, when moving up to a new version of a program or changing to a different software developer (e.g., evolving browser). 
  • Saving data in a program in a format that is compatible with a different program. For example, saving an Excel Spreadsheet as a CSV file that can be imported into a database. 
  • Saving some parts of a larger set of data export Airtable to Excel. For example, with a database containing a huge number of customers, you can export data on all users of a certain state so mailers could be made.

If you do not use Excel anymore and looking for an alternate, take a peek at Setting Up Airtable Google Sheets Integration Simplified.

FAQs

Q1) Is it possible to export my full database?

Airtable presently does not support exporting a complete base. Each base table must be downloaded as a distinct CSV, and attachment files must be exported separately.

Q2) What data is contained in the CSV file?

The export will include all field values visible in the view. Record-level comments, field descriptions, base guide material, and data saved primarily in applications are not included in the export (like the description app).

Conclusion

In this article, you have learned how to export Airtable to Excel using 2 simple steps. This process has to be performed manually every time you need to export data from Airtable to Excel. you can use ETL tools that automate export Airtable to Excel operation.

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Share your experience of data export from Airtable to Excel in the comments. We would love to hear from you!

Easha Meher
Former Research Analyst, Hevo Data

Easha is a programming enthusiast having experience in automated test script creation, regression testing, and integration projects like Thyrocare Integration. She has a batchelor's degree in Computer Science and is keenly interested in creating technical articles related to data engineering that help people solve day to day problems.

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