Asana is a mobile and web application that was designed to help teams Track, Organize, and Manage their work. Asana helps to structure and plan work in a way that suits organizations. All activities involved in a typical organization, right from project planning to task assignment, risk forecasting, assessing roadblocks, and changing plans can be handled on the same platform.
This blog talks about the various Asana App Integrations that can be availed from the marketplace to improve your workplace efficiency. It also gives a brief introduction to Asana before jumping into the Asana Integrations.
Table of Contents
- What is Asana?
- Why Do You Need to Integrate Asana With Other Apps?
- Asana Integrations: Top 15 Must-have List
What is Asana?
Asana is a flexible Task Control Software that may help organize your assignments, preserve correct records, and effectively manipulate all initiatives below one software. This software program facilitates getting rid of the to-and-fro e-mail communique and, as a substitute, creates a centralized dashboard to communicate through notifications. Through this device, your mission management can turn out to be extremely truthful, allowing you to assign specific duties to the simplest unique group of individuals solely based on their capabilities.
All this is available at a very flexible pricing plan based on the number of users per month. There is also a free version available for teams up to a size of 15. Almost 70000 organizations worldwide use Asana for managing their work.
Key Benefits of Asana
Here are a few key advantages of Asana:
- Prioritization: A key advantage of Asana is that it helps organizations and businesses focus on being productive. This is the reason behind every assignment within a project having a label and a deadline, making it easy to track. It also supports the alignment of projects to business goals and transparency.
- Security: Asana emphasizes built-in admin controls for the management of both guests and internal teams. Asana also has privacy and permission controls that allow project managers to lock down projects with comments-only permissions. This helps avoid unwanted edits. Enterprise users can have additional Team Management and Data Security controls.
- Free Plan: Project Management Software is a requirement for all business sizes, including medium and small-sized businesses. Asana offers a free plan that allows teams to work with capable Project Management Software while on a tight budget.
- Variety of Integrations: Asana Integrations include various third-party software and apps. This simplifies the adoption of Asana as a comprehensive and flexible solution to a company’s Project Management needs. Asana Integrations include Dropbox, Salesforce, Google Calendar, and Slack, and many more.
- Collaboration: Asana encourages people to invite partners, guests, and co-workers to a collaborative workspace. This workspace allows everyone to view projects and tasks. The Teammate View allows users to look at tasks assigned to team members to get a better understanding of their workload. Project Members can see everything that is shared with them or with their organization. This information is publicly accessible.
- Customization: Asana dashboards are designed to be highly customizable. This allows team leaders to keep track of each task separately. Users can also apply the customizations to the dashboard to track customer inquiries or job applicants. It can also be used to create a workspace for group conversations.
Why Do You Need to Integrate Asana With Other Apps?
Asana is known as an awesome Project Management tool. You can add integrations to cut down on the time it takes to execute administrative tasks and speed up your workflow which improves productivity. A few primary use cases for Asana Integrations are as follows:
- Marketing and Design
- IT and Development
- Sales and Services
- Finance and HR
- Security and Compliance
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Asana Integrations: Top 15 Must-have List
Here is a list of the 15 best Asana Integrations available in the marketplace for your business use case:
- Google Calendar
- Google Drive
Trello is one of the best Asana Integrations for cross-platform Task Management. This is especially useful since they integrate both ways: you can easily import tasks from Asana to Trello and import due dates from Trello to Asana. This makes for a creative and perfect time management opportunity.
The Asana website recommends using Unito to sync your tasks and projects between Asana and Trello. This integration is useful for small teams or freelancers that need to collaborate across organizations. Here, users can automatically sync Trello cards and boards to Asana tasks and projects.
Communication is the primary reason enterprises look for Asana Integrations. Therefore, it’s no wonder that Slack is their most sought-after integration if you are looking for a tool for Project Management and Communication due to its top-notch flexibility and speed.
This integration allows you to convert any Slack message into a task in Asana, add a description, add it to a project, and allocate it to someone using Asana’s Slack integration. Inside Slack, you can finish a task or leave a comment. You can also receive Asana task updates through your Slack channels. This helps you ensure that you’re always up to date irrespective of which tool you’re using. This add-on keeps your conversations flowing while keeping your tasks structured.
Jira is one of the best Asana Integrations for managing software development. With the Jira add-on, you can easily create Jira issues within Asana. Integrating Asana and Jira is an ideal way to allow cross-departmental teams to communicate, which is particularly useful in the product development lifecycle. It allows you to raise issues and look at fixes in real-time.
The software and development process is a long one which means that numerous things can go wrong. But with the help of infographics to aid your project communication and adding Jira Cloud to Asana can help your teams minimize delays to a significant extent.
Zoom is one of the best Asana Integrations that can be leveraged for communication. With the help of this add-on, you can link and create Zoom meetings to Asana tasks, automatically pull meeting recordings and transcripts into Asana. For enterprises using both Asana and Zoom, integrating the platforms provides among the most robust efficiencies on this list of Asana Integrations. This includes automatically feeding meeting transcripts into Asana, thus reducing the time it takes to manually do the same.
Harvest is one of the top Asana Integrations that can be used for time-tracking. The Harvest add-on is integrated into the fabric of Asana and is visible in the task detail view. This keeps it on the top priority for team members and makes it easier to use the timer. Apart from this, the sync between Harvest and Asana projects is fairly easy to set up, making resource and project management efficient and straightforward for those involved.
You can either connect Harvest to Asana for your personal use or your whole workspace/ team. The integration process depends on if you need to connect them to multiple accounts or your account:
- Teams: You can visit your team’s settings by hovering over the team name and clicking on the gear icon. Next, click on the “Enable Harvest” box in the Advanced tab to finish this step.
- Workspaces: You can go to your workspace’s settings by clicking on your profile photo in the Asana app’s top bar. Next, click on the “Enable Harvest” box in the Advanced tab to finish this step.
- Individuals: Hover to the “My Profile Settings” in Asana by clicking on your profile photo in the Asana app’s top bar. Next, click on the “Enable Harvest” box in the Advanced tab to finish this step.
Gmail is one of the top Asana Email Integrations that is a favorite across organizations due to its accessibility and popularity. The Gmail add-on allows you to easily add tasks to the Asana project it belongs to and delegate it with a due date. You can also attach the email trail for further reading which makes it even more convenient.
You’ll have to install Asana’s Gmail integration from the Google Workspace Marketplace. You need to make sure that you sign in with your Gmail account that you use for Asana. Once you have the integration installed, you can easily convert the emails to Asana tasks and access Asana from your Gmail inbox.
Similar to Gmail, Outlook is one of the most popular Asana Integrations that can be used for sending out emails. While Gmail might be a good pick for smaller teams, Outlook is a good pick for larger teams. You can easily integrate Outlook with Asana through an Office 365 subscription. This makes it very easy for you to track emails, group them with other tasks that you need to get done and assign emails to each other.
To integrate Asana with Outlook, you first need to sign in to Outlook. Once signed in, click on the “Get it Now” on the Microsoft Marketplace page for Asana and follow the on-screen instructions to complete the step. Once you’ve linked Outlook and Asana, you can see the “Open Asana Add-in” and “Create Task” buttons in your inbox’s toolbar to add emails as new comments or tasks.
8. Google Calendar
Google Drive is one of the most widely used Asana Integrations due to the Google Platform’s ease of use for smaller organizations. Google Calendar add-on allows you to create events from tasks in Asana and also create Asana tasks based on the creation of status and events in your calendar. For instance, every time your manager meets up with clients, he needs to set up an introductory presentation, generate a report and forward the results to his team through email. By integrating Google Calendar and Asana, you can automatically create these 3 tasks in Asana every time a meeting is scheduled. This ensures that your manager does not fail to execute them on time.
9. Google Drive
Google Drive is one of the best Asana Integrations that can be used for file-sharing. Google Drive’s light footprint and free plans make it perfect for companies with 5 or fewer team members. Integrations like Google Drive help content writers since they share article drafts with translators, web designers, and editors. Since Google Drive is built directly into the Asana task pane, you can attach files directly into tasks. This way, everyone has the latest version of all the files. It eliminates having to manually upload every little file to Asana, which has been useful across numerous sectors.
Google Drive works automatically with Asana as long as you have a Google account associated with your Asana account. When you click the Attach button on a task, you can choose the “Attach from Google Drive” option to access your Google Drive files.
Mailchimp is one of the best Asana Integrations for email marketing. With the Mailchimp add-on, you can automatically create Asana tasks based on new Mailchimp subscribers. This integration, unlike the ones before, does not come free of cost. (minimum $19.99/month).
Everhour is a handy time-tracking Asana Integration since it allows you to have visibility to the actual hours used for your team. This can help better estimate time for future projects, as well as assist with hiring and capacity needs. On the client-side, tracking actual hours with current projects allows you to set the standard hours for pipeline projects and avoid over-billing.
Salesforce is a handy Asana Integration that can help you streamline your Sales Pipeline’s workflows. The Salesforce add-on helps simplify customer hand-offs and onboarding from the sales team to the project management team.
Pipedrive is one of the top Asana Integrations for your Sales Pipeline that can be used to automate actions between Pipedrive’s business and tasks in Asana, as opposed to manually assigning tasks to your production team.
You can integrate Asana and Pipedrive in two ways. You can either install the Asana integration through the Pipedrive Marketplace or you can look for the Asana integration in your Pipedrive’s account settings.
Typeform is one of the best Asana Integrations in terms of Workflow Management. The Typeform add-on can be used to automate task creation in Asana based on Typeform answers. Teams that leverage both Typeform and Asana can pair the programs together by automating the creation of tasks or subtasks in Asana based on Typeform input.
Jotform presents an easy way to quickly create and publish powerful online forms. Irrespective of whether you’re looking to collect information from event attendees, applicants, website visitors, customers, or survey respondents. Its drag-and-drop builder will help you get the critical information that your team depends on.
This article covered the 15 most sought-after Asana Integrations in the marketplace after a brief overview of Asana, its features, and its benefits.
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