QuickBooks is one of the most popular accounting software for small and medium businesses. MySQL is a free, open-source and hugely popular database system used by many modern web applications. Integrating QuickBooks with MySQL allows small business owners to tap into advanced data analytics capabilities to generate insights from their financial data.

This article outlines a simple 4-step process to integrate QuickBooks with MySQL. By following these easy steps, you can securely connect your QuickBooks data with a MySQL database and harness the power of SQL queries. If you’re looking to better leverage your accounting data, integrating MySQL Quickbooks is a great place to start!

MySQL Quickbooks Integration Steps

There are 4 steps to performing MySQL Quickbooks Integration:

  • Step 1: Authenticate MySQL Quickbooks.
  • Step 2: Choose one of the applications to act as a trigger for your automation.
  • Step 3: Choose an action from the other app as a consequence.
  • Step 4: Choose the information you wish to transfer from one app to another.
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Tools for MySQL Quickbooks Integration

Here are some tools for MySQL Quickbooks Integration:

MySQL Quickbooks Integration: Hevo

Manually mapping fields from source to destination is a time-consuming process. Hevo has a feature called Automapping that can help you avoid this hassle. When you enable Automapping, Hevo will automatically create a table in the destination and map it to the source.

It provides a consistent & reliable solution to manage data in real-time and always have analysis-ready data in your desired destination. It allows you to focus on key business needs and perform insightful analysis using BI tools.

You just need to follow a simple process to connect MySQL Quickbooks using Hevo:

Step 1: Configure the Source

  • Login to your Hevo account using the appropriate credentials.
  • Navigate to the Asset Palette and click on the Pipelines option.
  • Click on the +Create button to create a new pipeline and search for Quickbooks.
MySQL Quickbooks
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Step 2: Set up MySQL as a Destination

Perform the following steps to configure MySQL as a Destination in Hevo:

  • Click DESTINATIONS in the Asset Palette.
  • Click + CREATE in the Destinations List View.
  • On the Add Destination page, select MySQL.
  • In the Configure your MySQL Destination page, specify the following:

You can easily perform MySQL Quickbooks Connection using Hevo by following the above steps!

Here are more reasons to try Hevo:

  • Smooth Schema Management: Hevo takes away the tedious task of schema management & automatically detects the schema of incoming data and maps it to your schema in the desired Data Warehouse.
  • Exceptional Data Transformations: Best-in-class & Native Support for Complex Data Transformation at fingertips. Code & No-code Fexibilty designed for everyone.
  • Quick Setup: Hevo with its automated features, can be set up in minimal time. Moreover, with its simple and interactive UI, it is extremely easy for new customers to work on and perform operations.
  • Built To Scale: As the number of sources and the volume of your data grows, Hevo scales horizontally, handling millions of records per minute with very little latency.
  • Live Support: The Hevo team is available round the clock to extend exceptional support to its customers through chat, email, and support calls.

Try Hevo to easily connect Quickbooks to MySQL!


MySQL Quickbooks Integration: Zapier

Zapier is a software solution that automates your repetitive operations by connecting to your favorite apps. No programming is required to transport data between MySQL QuickBooks Online using Zapier.

Some features of Zapier that make it suitable for MySQL to Quickbooks integration are:

  • Automation for All: Zapier integrates your work apps to give you more focus and less irritation, whether you’re a side hustler or an enterprise leader.
  • Marketing: Zapier helps you manage your whole funnel, from lead generation to customer emails, so you get more conversions and less hassle.
  • Business owner: Zapier automates your business operations, from marketing to contracts, so you may grow more while grumbling less.
  • IT: Zapier helps you to better serve your organization—from DevOps to user provisioning—so you can focus on the big picture.

Limitations of using Zapier:

  • It has limited functionality and does not support certain features related to integration. 
  • Some apps have limitations on their APIs.  This may affect the extent to which Zapier can integrate with them. Further, this can result in restricted functionality or a lower frequency of updates for certain integrations.

MySQL Quickbooks Integration: DBSync

DBSync is the next tool for MySQL Quickbooks Integration. DBSync is an on-demand integration and replication service that allows businesses to link any mix of SaaS, cloud, and on-premise applications without having to install or manage software or appliances. DBSync’s objective is to provide Integration-as-a-Service and solutions that drastically cut traditional integration expenses for every customer, regardless of their data challenges.

Here are some features of DBSync:

  • Compatibility with databases:  This connector works with any database that supports JDBC or ODBC, including Oracle Database, SQL Server, IBM DB2, MySQL, PostgreSQL, Amazon Redshift, Microsoft Azure SQL, Microsoft Access, and many others.
  • Big Data Streaming: It integrates your database with your accounting, CRM, and ERP data.
  • Data Exporting and Migrating: For consolidated reporting, export data from Accounting, CRM, and other ERP systems to a common data warehouse.

Limitations of using DBSync for MySQL Quickbooks integration: 

  • It may pose challenges when the volume of data is large.
  • It has limited connectors for integration. Also, it appears to be less stable and may crash frequently.
  • Advanced data transformation may become challenging.

MySQL Quickbooks Integration: Skyvia

Skyvia is the next tool for MySQL Quickbooks Integration. Skyvia is a data integration, backup, and management tool for enterprises hosted in the cloud. Direct data integration across apps, backup automation schedule settings, a wizard to facilitate local database connections, and more are among the key features. Here are some popular scenarios to connect MySQL to Quickbooks:

  • Copy Data from Quickbooks Online to MySQL: Skyvia replication can be used to copy QuickBooks Online data to MySQL without the requirement for mapping configuration. It enables you to build a MySQL replica of QuickBooks Online data and keep it up-to-date with minimal configuration. Skyvia can automatically construct tables for your cloud data, so you don’t have to worry about preparing the schema. All you have to do is identify the QuickBooks Online and MySQL connections, as well as the data to replicate, and Skyvia will take care of the rest. It will replicate the selected QuickBooks Online data to MySQL and keep it up-to-date with incremental changes automatically.
  • Data Loading from MySQL to Quickbooks Online and Back: Skyvia provides a variety of advantages when transferring data from QuickBooks Online to MySQL or vice versa. You may conduct any DML operations on imported MySQL data in QuickBooks Online with Skyvia import, including importing data from several MySQL objects at once. This functionality is available in both directions.
  • Synchronization of Two-way Quickbooks Online and MySQL: Bi-directional data synchronization between QuickBooks Online and MySQL is simple using Skyvia. Skyvia does not load all of the data every time it does the synchronization. It keeps track of changes in the synced data sources and only makes the modifications that are required. To track data changes, it develops its tracking tables and triggers in the MySQL database.

Limitations of using Skyvia for MySQL Quickbooks integration:

  • Skyvia performs simpler transformations but does not support complex transformations.
  • Some users find limitations in terms of customizations in the integration process. 
  • It shows data backup limitations.

Use Cases for MySQL Quickbooks Integration

  • MySQL Quickbooks integration is done to build a powerful workflow to increase the efficiency of analyzing database processes. It streamlines the workflow through automation to avoid doing repetitive tasks. For, eg the automatic creation of tasks based on emails received 
  • Quickbooks ensure that your data is stored in a systematic way which then can be retrieved for analysis easily. Thus, MySQL Quickbook integration is used to manage the storage of data effectively. 


Real-time data processing is critical, and receiving regular notifications of essential aspects helps organizations stay on track. Quickbooks is a popular accounting program that assists businesses in maintaining maximum expense efficiency. When MySQL QuickBooks integration is completed, it becomes simple to deliver real-time notifications about financial elements. This post walked you through the process of integrating MySQL Quickbooks.

However, as a Developer, extracting complex data from a diverse set of data sources like Databases, CRMs, Project management Tools, Streaming Services, and Marketing Platforms to your MySQL Database can seem to be quite challenging. If you are from a non-technical background or are new in the game of data warehouse and analytics, Hevo Data can help!

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Hevo Data will automate your data transfer process, hence allowing you to focus on other aspects of your business like Analytics, Customer Management, etc. This platform allows you to transfer data from 100+ multiple sources to Cloud-based Data Warehouses like Snowflake, Google BigQuery, Amazon Redshift, etc. It will provide you with a hassle-free experience and make your work life much easier.

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You can also have a look at our unbeatable Hevo pricing that will help you choose the right plan for your business needs!

Former Content Writer, Hevo Data

Sharon is a data science enthusiast with a passion for data, software architecture, and writing technical content. She has experience writing articles on diverse topics related to data integration and infrastructure.

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