Power BI IF Statement | How to Use IF

Abhinav Chola • Last Modified: August 29th, 2023

Power BI IF Statement: Featured Image

Organizations from all verticals seek to find meaning and valuable insights from their ever-increasing datasets. However, this is easier said than done as this data is present in different sources and comes in multiple formats. As a result, companies turn towards Business Intelligence (BI) tools like Power BI to make some sense of their complex data. Power BI provides easy solutions for Data Analytics and Visualization related tasks. Moreover, it offers a multitude of Logical Functions that companies can use to optimize their Data Management. The complete collection of these Logical Functions in Power BI is known as DAX.

DAX (Data Analysis Expressions) is a vast library that provides Logical Functions to simplify numerous tasks of a Power BI user. Moreover, DAX allows users to implement the Power BI IF Statement in a hassle-free manner. This way, Power BI users can seamlessly experiment with their data using conditional statements.

This article will introduce you to Power BI and DAX along with their key features. It will also explain the importance of DAX for Power BI users and will provide the steps required to implement the Power BI IF Statement. Read along to learn the implementation and best practices of the IF Statement in Power BI.

Table of Contents

What is Power BI?

Power BI IF Statement: Power Bi Logo
Image Source

Power BI is a popular Business Intelligence platform developed by Microsoft. Using Power BI, you can seamlessly analyze and visualize raw data and generate actionable insights or patterns. Power BI  allows your teams to collaborate on Business Analytics and Data Visualization tasks on large scales. This way it facilitates your business decisions along with a data-driven model. 

Power BI offers advanced Cloud-based services to set up interactive visualizations for your data. Moreover, its easy-to-use interface allows even non-programmers to generate their Reports with just a few clicks. You can also extract and assemble data from multiple Cloud and On-premise systems using Power BI and create Dashboards to track crucial business metrics. Power BI finds applications in all verticals and companies like Apple, Walmart, Toyota Motor, etc. depend on this tool to derive valuable insights and elegant reports from their data. 

Key Features of Power BI

The following features of Power BI make it so popular in today’s market:

  • Data Selection: Power BI lets you filter datasets and create smaller but more relevant chunks of data. This way you can focus on different parts of data separately and derive better results after analysis. 
  • Responsiveness: Power BI provides you with highly responsive and enlarged Navigation Trees and Dashboards on both iOS and Android platforms. This implies you can zoom into any Report or Graph and access all the information without any glitch.
  • Seamless Functionalities: Power BI leverages drag-and-drop functionalities that allow you to develop customized reports even if you have no technical background. Furthermore, this platform uses Natural Language Queries which safeguard you from learning to work with a complex query language.
  • Data Connectivity: Power BI contains various connectors which can easily integrate with data stored in Cloud-based tools. This way businesses can directly connect their preferred Data Sources easily to Power BI and perform Data Analytics and visualization. 

To learn more about Power BI, visit here.

What are DAX Functions?

Power BI IF Statement: DAX Logo
Image Source

Data Analysis Expressions (DAX) is a comprehensive library containing functions and operators crucial for Power BI. You can leverage the rich function set of DAX to build expressions that can complete complex tasks in Power BI, Analysis Services, etc. For instance, you can use DAX’s functions & operators to create a formula( or expression) that will calculate and return one or more values. In other words, DAX supports you in generating new information using the data already available in your Power BI model.

DAX also uses a Function Reference which acts as metadata. It provides comprehensive information regarding the syntax, parameters, examples, and returns values for all the 250+ functions present in the DAX library.

Key Features of DAX Functions

DAX contains the following key features:

  • Measures: Measures are the set of dynamic calculation formulas present in the DAX Function library, whose result changes according to the context. You can create Measures by using the DAX formula bar from your model designer. Moreover, you can shift a measure between tables without losing any functionality.
  • Calculated Columns: Calculated Columns contain the computational results of operations performed using 2 or more columns, during a data refresh. These Calculated Columns are specially designed to carry out row-level computations and generate a new output column in the table. However, since this DAX feature uses RAM (Random Access Memory), you should avoid using it during the production stage.
  • Row-level Security: DAX Functions operates in a way that ensures the row-level security of tables. This implies any DAX evaluation must provide a boolean result only (True or False). This creates one allowed row set at once and other users are not allowed to access the assigned row. Apart from this security measure, DAX also relies on filters to safeguard the currently active relationship.

You can learn more about DAX, here.

Simplify your Data Analysis with Hevo’s No-code Data Pipeline

Hevo Data, an Automated No-code Data Pipeline helps to Load Data from any data source such as Databases, SaaS applications, Cloud Storage, SDK,s, and Streaming Services and simplifies the ETL process. It supports 100+ data sources like Power BI and loads the data onto Data Warehouses, or any other destination of your choice. Hevo enriches the data and transforms it into an analysis-ready form without writing a single line of code.

Its completely automated pipeline offers data to be delivered in real-time without any loss from source to destination. Its fault-tolerant and scalable architecture ensure that the data is handled in a secure, consistent manner with zero data loss and supports different forms of data. The solutions provided are consistent and work with different Business Intelligence (BI) tools as well.

Get Started with Hevo for Free

Check out why Hevo is the Best:

  • Secure: Hevo has a fault-tolerant architecture that ensures that the data is handled in a secure, consistent manner with zero data loss.
  • Schema Management: Hevo takes away the tedious task of schema management & automatically detects the schema of incoming data and maps it to the destination schema.
  • Minimal Learning: Hevo, with its simple and interactive UI, is extremely simple for new customers to work on and perform operations.
  • Hevo Is Built To Scale: As the number of sources and the volume of your data grows, Hevo scales horizontally, handling millions of records per minute with very little latency.
  • Incremental Data Load: Hevo allows the transfer of data that has been modified in real-time. This ensures efficient utilization of bandwidth on both ends.
  • Live Support: The Hevo team is available round the clock to extend exceptional support to its customers through chat, email, and support calls.
  • Live Monitoring: Hevo allows you to monitor the data flow and check where your data is at a particular point in time.
Try Hevo for Free

Importance of DAX Functions

Power BI enables you to generate a new Desktop file in which you can store data for analysis. Moreover, you can directly build detailed reports using this data and represent the valuable output of Data Analysis to stakeholders. However, if you wish to take Power BI’s functionality one step further and generate advanced-level insights, you will need DAX.

DAX formulas will enable you to dive deep into data analytics. For instance, it will allow you to analyze the growth percentage across multiple product categories along with various timelines. It can also provide you the comparisons between year-over-year growth and market trends. Therefore, understanding the implementation of DAX Formulas will allow you to get the most out of your huge sets of data. This way you can utilize the Power BI tool to its full extent and optimize your data-driven decision making. 

Power BI IF Statement: Syntax, Uses & Applications

IF is one of the most popular functions (or statements) in both Microsoft Excel & Power BI. Managing new columns that arrive using multiple conditions is next to impossible without IF Statements. In simple terms, IF is a statement or a logical function that allows you to perform conditional queries.

The Power BI IF Statement allows you to add new conditional columns, in 2 forms. You can either use IF as a DAX function or operate it as a Power Query tool. 

The DAX version of the Power BI IF Statement operates using the following syntax:

IF(<logical_test>, <value_if_true>[, <value_if_false>])

The terms mentioned in the above Power BI IF Statement syntax represent the following:

  • Logical_test: An expression) that will give a TRUE or FALSE value.
  • Value_if_true: The value that IF must return if the logical test gives TRUE.
  • Value_if_false: The value that IF must return if the logical test gives FALSE. By default, it returns BLANK.

You will understand the application of the Power BI IF Statement using the following example:

Power BI IF Statement: Given Dataset
Image Source

Now, in this data, you have to add a new column named “Status.” The values in this column are conditional and work according to the following rule:

“If the city temperature is greater than 25, then Status column will contain High, else the status column will contain Medium.” 

You can add the new column in the above table using the following steps:

  • Step 1: Copy the above table and paste it into a Power BI file as shown in the below image.
Power BI IF Statement: Pasting Dataset in Power BI
Image Source
  • Step 2: Go to the table (City Table) and right-click on its name. Now, from the drop-down menu, select New Column. Next, name this column as Status as shown below.
Power BI IF Statement: Adding New Column
Image Source
  • Step 3: Now, write the Power BI IF Statement and use the Temperature column to implement the conditional statement as shown in the below image.
Power BI IF Statement: Using the IF Statement
Image Source
  • Step 4: Now, in the DAX IF Statement syntax, write “High” if the condition is true and “Medium” for the false output as shown in the below image.
Power BI IF Statement: Using the IF Statement
Image Source

Close the bracket and press enter. Your table will now have a Status column with High and Medium values filled according to the temperature.

That’s it! You can now try using the Power BI IF Statement for your data.

Best Practices for Using Power BI IF Statement

You can optimize the use of the Power BI IF Statement by following the below practices:

  • Using the Power BI IF Statement with DAX function is similar to the Excel IF logical function. So, you can use your experience of working with Excel while implementing the IF statement in Power BI. The arguments, application, syntax, etc., are all same in both Excel and DAX.
  • You can also implement the Power BI IF Statement to operate on multiple conditional statements and get a single result. During such a situation, use the AND & OR logical functions to concatenate the multiple conditions in the IF statement’s syntax. You can represent the AND logical function via the double ampersand (&&), and use double straight lines (||) to represent the OR logical function.
  • Using the Power BI IF Statement, keep in mind that all the characters in your syntax must be written in lower case. In case an upper case character is detected, Power BI will register an error.


This article introduced you to Power BI and DAX along with their key features. It also explained the importance of DAX for the Power BI platform. Furthermore, the article provided a detailed discussion on the syntax and application of the Power BI IF Statement. It also listed the best practices that you must follow while implementing the IF Statement in Power BI. After reading this article, you can go and experiment with the Power BI IF Statement using DAX and add new conditional columns to your datasets seamlessly.

Visit our Website to Explore Hevo

Power BI is a great tool for performing Data Analytics and Visualization for your business data. However, at times, you need to transfer this data from multiple sources to your PowerBI account for analysis. Building an in-house solution for this process could be an expensive and time-consuming task. Hevo Data, on the other hand, offers a No-code Data Pipeline that can automate your data transfer process, hence allowing you to focus on other aspects of your business like Analytics, Customer Management, etc.

This platform allows you to transfer data from 100+ sources to BI tools like Power BI, and Cloud-based Data Warehouses like Snowflake, Google BigQuery, Amazon Redshift, etc. It will provide you with a hassle-free experience and make your work life much easier.

Want to take Hevo for a spin? Sign Up for a 14-day free trial and experience the feature-rich Hevo suite first hand. 

Share your views on connecting Power BI IF Statement in the comments section!

No Code Data Pipeline For Your Data Warehouse