Working With HubSpot Export: Made Easy 101

Every business should reach its customers where they are located. Today, the best place to reach your customers is online, on websites, social media platforms, etc. Businesses need tools that can help them reach out to their customers over the internet. HubSpot is one of the tools. It’s an inbound sales and marketing software that helps businesses attract visitors, convert leads, and retain customers. 

While using HubSpot, you will be handling a lot of data. This data can be processed to extract insights that can be helpful to the business. Such insights help businesses to make sound decisions that can help them grow and generate more revenue. So, you need to export your data to create a backup and analyze it using data analysis tools. 

This article aims at providing you with a comprehensive guide on how to export data from HubSpot with ease. Upon a complete walkthrough of the content, you’ll be able to set up and leverage the HubSpot Export functionality to export a diverse set of data with ease!

What is HubSpot?

HubSpot is a software tool that helps businesses to communicate with their customers, leads, and evangelists. It comes with a suite of tools that businesses can use for sales, marketing, and service. You can also use these tools to host your website and landing pages, create email sequences and blogs, and manage your interaction with leads and customers. At the same time, you can analyze the success of your marketing campaigns and track user behavior. 

With HubSpot, you can build a website for your business using the drag and drop functionality. It means that you don’t need a designer or IT support to have a working website for your business. The HubSpot’s website builder makes it possible for you to personalize and publish optimized content for each visitor. It has a tool that can help you discover, track, and organize keywords that drive your organic search results. 

If you are running ads on social media platforms, HubSpot can help you to measure the impressions, clicks, and ROI (Return On Investment) of your ad campaigns. You can also create personalized HubSpot Marketing campaigns and track their performance. All these activities performed in HubSpot generate a lot of data. This data is a rich source of knowledge that can help businesses to make sound decisions such as how to design and run user-targeted ad campaigns, where to make improvements to attract and retain customers, etc. The overall result of this will make the business grow and generate more revenue. There are many features that HubSpot provides to optimize the workflow.

Prerequisites

• Working knowledge of HubSpot.
• A HubSpot account.

Understanding How HubSpot Works

The first step of using HubSpot is getting a HubSpot account. You can access HubSpot on your web browser from here. Click the “Get HubSpot free” button located on the top right corner of the screen. You will be taken through an on-screen process to set up a HubSpot account. You can use your Google account to sign up. 

The HubSpot’s navigation bar is made up of 7 elements, namely Contacts, Conversions, Marketing, Sales, Service, Automation, and Reports. You can learn more about these menus from the following sections:

• Contacts Menu
• Conversions Menu
• Marketing Menu
• Sales Menu
• Service Menu
• Automation Menu
• Reports Menu

Contacts Menu

To add and manage your contacts and companies, use the “Contacts” menu. 

Conversions Menu

The “Conversions” menu can help you see the chats that you had with your visitors. You can also create bots, that can engage your customers even in your absence. 

Marketing Menu

All your marketing stuff can be found under the “Marketing” menu. Here, you have an all-in-one place that can help you access all your ad campaigns. If you are running ad campaigns on different social media platforms like Facebook, Twitter, LinkedIn, etc., then the Marketing menu will make it easy for you to manage it. 

Sales Menu

The “Sales” menu can help you know how you are turning prospects into customers and the amount of revenue that you are making from sales. It can help you build a winning sales process. It is where you can create reminders/tasks to remind you to send follow-up emails, make discovery calls, or anything that should be done. 

Service Menu

The “Service” menu allows you to create tickets and assign them to your team members to provide customers with the right services at the right time. 

Automation Menu

The “Automation” menu is where you can automate most of your marketing tasks. It has the “Sequences” tool that you can use to automate your customer follow-up process. You only have to create a series of emails and tasks to keep your contact engaged. It also has the “Workflows” tool that marketers use to automate repeated things.

Reports Menu

The “Reports” menu has tools that marketers can use to perform analytics tasks. It is the menu that you can use to track the pages, sources, campaigns, and topics that are driving traffic to your website. You can also get more information about your contacts like lifecycle stage, country, and how they found your website. It is the same menu that you can use to create a sales, marketing, or service dashboard. You can also generate and view your reports. 

Understanding How to Export Data from HubSpot

HubSpot allows users to export their marketing, sales and numerous other types of data from their HubSpot account using its in-built export functionality in their desired file format such as CSV, etc. You can learn more about how to export data from HubSpot from the following sections:

• Retrieving Analytics Data using HubSpot Export
• Retrieving Contacts, Company, Deals, or Tickets Records using HubSpot Export
• Retrieving Prospects Data using HubSpot Export
• Retrieving Custom Reports using HubSpot Export

Retrieving Analytics Data using HubSpot Export

HubSpot allows you to export your campaign analytics, traffic analytics, and events data. Follow these steps to export analytics data from HubSpot:

• Step 1: Log into your HubSpot account. 
• Step 2: Click “Reports” from the navigation bar, then choose “Analytics Tools”. 

• Step 3: Choose the data that you want to export, whether Traffic Analytics, Campaign Analytics, or Events. 
• Step 4: For the Traffic Analytics tool, click “Sources”, “Topic clusters”, “Pages”, or “UTM parameters” tab to download specific traffic data. 
• Step 5: Use the Date range filter to specify the range of data that you need. 
• Step 6: Click the “Export” button on the top right corner of the window. 
• Step 7: Enter a name for the export in the “Name” field. Also, choose the format for the exported data from the “File format” dropdown. Click the “Export” button. 

You will then receive a notification on your email with a link that you can use to download the export data. 

Retrieving Company, Contacts Deals, or Tickets Records using HubSpot Export

Execute the following steps to carry out HubSpot Export Contacts, Companies, Deals or Tickets and retrieve your desired data from HubSpot:

• Step 1: Log into your HubSpot account and navigate to Contacts, Companies, Deals or Records from the menu bar. 
• Step 2: If you intend to export all the records, ensure that you have selected the “All …” from the provided dropdown menu. 

• Step 3: Choose “Export view” from the “Table actions” drop-down. 
• Step 4: Select the file format and choose whether to include all properties or all properties in columns. Click the “Export” button. 

This completes your step-by-step tutorial on how to export Companies from HubSpot. You can also use the same steps to retrieve Contacts, Deals, and Ticket-based data from HubSpot.

Retrieving Prospects Data using HubSpot Export

Follow the steps to export Prospects Data:

• Step 1: Log into your HubSpot account. 
• Step 2: Click “Reports”, then choose “Analytics Tools”. 

• Step 3: Click “Prospects” from the bottom of the page. 
• Step 4: Click the “Options” dropdown from the left sidebar menu and then choose “Export”. 
• Step 5: Select the “File format” from the drop-down and then click the “Export” button. 

Retrieving Custom Reports using HubSpot Export

To export your reports, follow the steps given below:

• Step 1: Log into your HubSpot account. 
• Step 2: Click “Reports” from the menu bar and then choose “Reports”. 

• Step 3: Identify the report that you need to export, hover over it, click the “Actions” dropdown menu and select “Export”. 
• Step 4: Type the name of the report in the “Name” field, choose the file type and click the “Export” button. 

You will receive a notification email with the download link. 

This completes your step-by-step tutorial on how to export data from HubSpot.

Exporting Contact Data from Hubspot CRM

In this section, you will learn the steps to HubSpot Export of Contacts Lists. If you need to access the HubSpot contacts outside the HubSpot CRM then you can export an active or static list of your contacts and their property values. The steps to HubSpot Export are listed below:

• Step 1: Log in to your HubSpot account.
• Step 2: Navigate to Contacts Lists.
• Step 3: Now, hover over the list that you want to export.
• Step 4: Now, click on the “More” dropdown menu and select the “Export” option.

• Step 5: A new window will open and select the checkbox available next to the property to add for HubSpot export. 
• Step 6: Also, you can click on the “Select all properties” option located at the top to add all the properties to export. 
• Step 7: If you want to remove any of the properties from the export list then click on the X button next to the property.
• Step 8: Then, click on the “Next” button.

• Step 9: Now, select the File Format in which you want to export the contacts using the dropdown menu.
• Step 10: Click on the “Export” button. You will receive an E-Mail in your inbox that you provided.

• Step 11: Open the E-Mail and click on the download link. 

Why Exporting Data from HubSpot Manually is a terrible idea?

Although HubSpot allows its users to export data from their accounts, it has a limitation:

• HubSpot doesn’t provide a way for users to export all data from their account at a go. The user must repeat the same steps when exporting different types of data, may it be contacts, tickets, prospects, companies, etc. 

Therefore, you need to leverage automation for exporting data from HubSpot to several other applications.

You can use a robust application such as Third-party tools, for example, Hevo (which is free) that requires minimal setup and efficiently integrates your data from HubSpot to several other applications.

A reliable integration solution can automate HubSpot data exporting thus letting you get the most out of your data while saving you significant time and energy.

Automating HubSpot Export

Using the manual process to HubSpot Export contacts to Google Sheets is tedious. Automating HubSpot Export saves a lot of time and keeps the data up-to-date. Manual HubSpot Export can lead to catastrophic outcomes, such as processing incorrect data, spending thousands of dollars because of wrong information, and also potentially ruining your client relationships.

Hevo Data is a reliable tool that you can use to pull this off. This app lets you automate pulling data from HubSpot into Google Sheets, automate the process to ensure you always work with updated and correct data. Hevo lets you seamlessly export data from HubSpot to Data Warehouse.

Conclusion

This article teaches you how to set up HubSpot Export. It also provides in-depth knowledge about the concepts behind every step to help you understand and implement them efficiently. These methods, however, can be challenging especially for a beginner & this is where Hevo saves the day. Hevo Data, a No-code Data Pipeline, helps you transfer data from a source of your choice in a fully automated and secure manner without having to write the code repeatedly. Hevo, with its strong integration with 150+ sources & BI tools, allows you to not only export & load data but also transform & enrich your data & make it analysis-ready in a jiff.

Visit our Website to Explore Hevo

Want to take Hevo for a spin? Sign Up for the 14-day free trial! and experience the feature-rich Hevo suite first hand. It helps transfer data from HubSpot to a destination of your choice for free. You can also have a look at our unbeatable pricing that will help you choose the right plan for your business needs!

Tell us about your experience of working with HubSpot Export! Share your thoughts with us in the comments section below.