How to Connect Quickbooks to BigQuery?: 2 Easy Methods

on Google BigQuery, QuickBooks • July 12th, 2022 • Write for Hevo

Quickbooks to BigQuery_FI

All of your bookkeeping can be automated by QuickBooks Accounting Software, allowing you to easily keep track of your income and outgoings. You may see a graphic picture of your sales, expenses, profit, and loss among other things using QuickBooks Reports.

A fully managed Cloud data warehousing platform called BigQuery is provided by Google. It is constructed using Google’s well-known Dremel Engine. BigQuery offers a high level of abstraction due to its serverless architecture.

In this article, you will learn how to transfer data from Quickbooks to BigQuery using CSV Files. But, if you prefer an automated no-code solution, you can opt for Hevo.

Table of Contents

What is Quickbooks?

Quickbooks to BigQuery: Quickbooks logo
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QuickBooks is an excellent Accounting Software that can be used by small and medium-sized firms to monitor their financial situation and control their revenue and expenses. It can also be used to monitor cash flow, control invoices, settle accounts, produce reports, and file taxes. You can utilize this tool to keep track of your clients, vendors, consumers, inventory, and finances.

With the Report Center, you can keep tabs on aspects of your company like Sales, Income, Costs, and Overall Company Growth. Among the business management tasks that QuickBooks automates are Sales Tax Calculation, Product Tracking, and automatically updating transactions in your Customer/vendor, Item, and Report sections. Both the On-Premises and Cloud-based editions of Quickbooks are accessible.

What is Google BigQuery?

Quickbooks to BigQuery: BigQuery logo
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Google offers BigQuery, a fully managed Cloud data warehousing platform. It is built on Google’s renowned Dremel Engine. Since it is built on a serverless model, BigQuery provides a high level of abstraction. It is a fully managed warehouse, so businesses do not need to maintain any form of physical infrastructure or database administrators. Users of BigQuery can choose to only pay for the queries they run thanks to its pay-as-you-go pricing model. It is also quite affordable because you only pay for the queries you run.

You may concentrate all of your labor and effort on significant business objectives because there is no physical infrastructure to manage and maintain, unlike conventional server rooms. Traditional SQL allows you to perform complicated queries from several users simultaneously while precisely inspecting your data.

Ways to Connect Quickbooks to BigQuery


QuickBooks is an accounting software used by small and medium-sized firms to monitor their financial situation and control their revenue and expenses. Google BigQuery is a leading data warehouse on the market. It has established a reputation for being a user-friendly, reliable, and efficient system. It also provides a wide range of functionalities. When you need to transfer data from Quickbooks to BigQuery, you can use the following methods to achieve this:

Method 1: Using Hevo to Connect Quickbooks to BigQuery

Replicate Quickbooks to BigQuery within minutes using Hevo’s reliable, intuitive, and zero maintenance data pipeline platform. Hevo provides a simple interface to extract, load, and transform your data easily.

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Method 2: Connect Quickbooks to BigQuery Manually using CSV Files

This method would be time-consuming and tedious to implement. You will have to first manually export data from Quickbooks in CSV format and then again import that data into BigQuery using CSV files.

Methods to Connect Quickbooks to BigQuery

Method 1: Using Hevo to Connect Quickbooks to BigQuery

Quickbooks to BigQuery: Hevo Banner logo

Hevo helps you directly transfer data from 150+ sources such as Quickbooks, Database, Data Warehouses, or a destination of your choice like BigQuery in a completely seamless & automated manner. Hevo is fully managed and completely automates the process of loading, enriching, and transforming data into an analysis-ready form without having to write a single line of code. Its fault-tolerant architecture ensures that the data is handled in a secure, consistent manner with zero data loss.

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The following steps can be implemented to connect Quickbooks to BigQuery using Hevo:

Step 1: Configure Quickbooks as a Source 

Perform the following steps to configure QuickBooks Online as the Source in your Pipeline:

  • Step 1.1: Click PIPELINES in the Asset Palette.
  • Step 1.2: Click + CREATE in the Pipelines List View.
  • Step 1.3: In the Select Source Type page, select QuickBooks Online.
  • Step 1.4: In the Configure your Quickbooks Online account page, click + ADD QUICKBOOKS ONLINE ACCOUNT.
Quickbooks to BigQuery: Hevo Quickbooks 1
  • Step 1.5: In the Sign In page, log in to your account using the registered email or user ID.
Quickbooks to BigQuery: Hevo Quickbooks 2
  • Step 1.6: In the QuickBooks App Store page, do the following:
  1. From the drop-down, select the company that you want to ingest data from, and click Next. This is applicable when multiple companies are associated with your account.
Quickbooks to BigQuery: Hevo Quickbooks 3
  1. Click Connect to grant Hevo access to the selected company’s data.
Quickbooks to BigQuery: Hevo Quickbooks Connect the App
  • Step 1.7: In the Configure your QuickBooks Online Source page, specify the following:
Quickbooks to BigQuery: Hevo Quickbooks Configure
  • Pipeline Name: A unique name for your Pipeline, not exceeding 255 characters.
  • Authorized Account (Non-editable): This field is pre-filled with the unique ID of the company that you selected earlier when connecting your QuickBooks Online account.
  • Historical Sync Duration: The duration for which the historical data must be ingested. Default value: 6 Months.
    Note: If you select All Available Data, Hevo fetches the data created since 1 January 2000 for your company till the current date.
  • Step 1.8: Click TEST & CONTINUE.
  • Step 1.9: Proceed to configuring the data ingestion and setting up the Destination.

Step 2: Configure BigQuery as a Destination

To set up Google BigQuery as a destination in Hevo, follow these steps:

  • Step 2.1: In the Asset Palette, select DESTINATIONS.
  • Step 2.2: In the Destinations List View, click + CREATE.
  • Step 2.3: Select Google BigQuery from the Add Destination page.
  • Step 2.4: Choose the BigQuery connection authentication method on the Configure your Google BigQuery Account page.
Quickbooks to BigQuery: Authentication Setup Guide for BigQuery
  • Step 2.5: Choose one of these:
    • Using a Service Account to connect:
      • Service Account Key file, please attach.
      • Note that Hevo only accepts key files in JSON format.
      • Go to CONFIGURE GOOGLE BIGQUERY ACCOUNT and click it.
    • Using a user account to connect:
      • To add a Google BigQuery account, click +.
      • Become a user with BigQuery Admin and Storage Admin permissions by logging in.
      • To grant Hevo access to your data, click Allow.
Quickbooks to BigQuery: Giving Access to Hevo
  • Step 2.6: Set the following parameters on the Configure your Google BigQuery page:
    • Destination Name: A unique name for your Destination.
    • Project ID: The BigQuery Project ID that you were able to retrieve in Step 2 above and for which you had permitted the previous steps.
    • Dataset ID: Name of the dataset that you want to sync your data to, as retrieved in Step 3 above.
    • GCS Bucket: To upload files to BigQuery, they must first be staged in the cloud storage bucket that was retrieved in Step 4 above.
    • Enable Streaming Inserts: Enable this option to load data via a job according to a defined Pipeline schedule rather than streaming it to your BigQuery Destination as it comes in from the Source. To learn more, go to Near Real-time Data Loading Using Streaming. The setting cannot be changed later.
    • Sanitize Table/Column Names: Activate this option to replace the spaces and non-alphanumeric characters in between the table and column names with underscores ( ). Name Sanitization is written.
Quickbooks to BigQuery: Configuring BigQuery as a destination
  • Step 2.5: Click Test Connection to test connectivity with the Amazon Redshift warehouse.
  • Step 2.6: Once the test is successful, click SAVE DESTINATION.

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  • Quick Setup: Hevo with its automated features, can be set up in minimal time. Moreover, with its simple and interactive UI, it is extremely easy for new customers to work on and perform operations.
  • Built To Scale: As the number of sources and the volume of your data grows, Hevo scales horizontally, handling millions of records per minute with very little latency.
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Method 2: Connect Quickbooks to BigQuery Manually using CSV Files

You cannot directly export the data from Quickbooks to BigQuery. To export data from Quickbooks to BigQuery, first you will have to export data from Quickbooks as CSV files and then load the CSV files into BigQuery.

Step 1: Export Data from Quickbooks as CSV

The first step in exporting data from Quickbooks to BigQuery is exporting data from Quickbooks as CSV files. In Quickbooks you can have CSV files for Customers/Vendors, Item and Report.

Customers/Vendors

  • Activate the Customer/Vendor Center.
  • Choose the Excel drop-down and then select:
    • If you want to export customer/vendor data, including name, balances, and contact details, select Export Customer/Vendor List.
    • If you want to export transactions, select Export Transactions (either by name or transaction type).
  • Select Create a comma separated values (.csv) file from the Export window.
  • Choose Export and then choose the location where you wish to save the file after giving it a name.

Item

  • Item List can be found under the Lists menu.
  • Export all Items is available after using the Excel drop-down.
  • Select Create a comma separated values (.csv) file from the Export window.
  • Choose Export and then choose the location where you wish to save the file after giving it a name.

Report

  • Check out the report and choose Excel from the drop-down menu at the report’s top and select Create a New Worksheet.
  • Create a comma separated values (.csv) file by selecting it on the Send Report to Excel window.
  • Choose Export and then choose the location where you wish to save the file after giving it a name.

Now you have your CSV Data with you. The first step in exporting data from Quickbooks to BigQuery is complete now.

Step 2: Load CSV Data into BigQuery 

The second step in exporting data from Quickbooks to BigQuery is importing CSV data into BigQuery. The following steps can be used to load CSV data into BigQuery’s basic Web UI:

  • You can click “Create table” and then “Create table from” on your Web console.
Quickbooks to BigQuery: CSV 1
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  • The CSV file that will serve as the source for your new table can then be specified.
Quickbooks to BigQuery: CSV 2 Create Table
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  • You can choose from a wide range of sources, including cloud storage, using the “Source” selection.
  • Choose CSV under “File format.”
  • Give your table a name, then choose a database.
Quickbooks to BigQuery: CSV 3
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  • To specify the schema, you may either provide a sample JSON or select “auto-detect” in the schema specification.
  • Field delimiter, skipping header rows, the amount of permissible errors, jagged rows, and other variables are additional adjustable settings.
  • By selecting “Create Table,” you may now retrieve your CSV, choose the table’s schema, build the table, and add CSV data to it.

You have successfully replicated Quickbooks to BigQuery data transfer.

Limitations of Connecting Quickbooks to BigQuery Manually

  • Data can only be moved from Quickbooks to BigQuery in one direction. To maintain and keep both tools up to date, two-way sync is required.
  • The manual process takes time because the records need to be updated often. This is a waste of time and resources that could be used for more crucial company duties.
  • Some users may find the amount of engineering bandwidth needed to maintain workflows across numerous platforms and update current data bothersome.
  • No transformation is possible during data transport. This could be a big problem for businesses who wish to edit their data before moving it from Quickbooks to BigQuery.

Conclusion  

In this article, you got a glimpse of how to connect Quickbooks to BigQuery after a brief introduction to the salient features, and use cases. The methods talked about in this article are using an automated solution such as Hevo and CSV files. The second process can be a bit difficult for beginners. Moreover, you will have to update the data each and every time it is updated and this is where Hevo saves the day!

Visit our Website to Explore Hevo

Hevo Data provides its users with a simpler platform for integrating data from 150+ sources for Analysis. It is a No-code Data Pipeline that can help you combine data from multiple sources like Quickbooks into your Data Warehouses, Database, or a destination of your choice such as BigQuery. It provides you with a consistent and reliable solution to manage data in real-time, ensuring that you always have analysis-ready data in your desired destination.

Want to take Hevo for a spin? Sign Up for a 14-day free trial and experience the feature-rich Hevo suite first hand. You can also have a look at the unbeatable pricing that will help you choose the right plan for your business needs.

Share your experience of learning about Quickbooks to BigQuery! Let us know in the comments section below!

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