Airtable Teams Integration: 3 Easy Steps

on Airtable, Airtable, Data Integration, ETL, ETL Tutorials, Microsoft Teams • November 18th, 2021 • Write for Hevo

Each organization has various departments such as Finance, Sales, Marketing, and so on, and each of these departments uses a variety of software for their daily operations. As every organization generates data from multiple data sources, it is critical that all this data is properly organized. Poor organization can quickly derail a company’s focus, resulting in poor communication and, eventually, lower productivity. As a result, data from various sources must be properly organized to meet business requirements.

Many businesses today use Airtable, a Modern Database, to organize their data. It also integrates with various apps and services to meet your business requirements. Airtable Microsoft Teams integration is one such intuitive integration. It enables you to automate customer relationship processes, ensure effective collaboration and improve customer success.

This article will teach you about Airtable Microsoft Teams Integration. You will also gain a comprehensive understanding of Airtable, Microsoft Teams, their key features, and the steps required to configure Airtable Teams Integration. Continue reading to learn more about Airtable Microsoft Teams Integration.

Table of Contents

Prerequisites

  • An Airtable Account.
  • A Microsoft Teams Account.

What is Airtable?

Airtable Microsoft Teams - Airtable logo
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Airtable is a simple Project Management Application that unifies and stores data in the form of Spreadsheets, assisting business teams in organizing and structuring their data workload. Yes, Spreadsheets, you heard correctly. It is a modern Spreadsheet Application with Database Capabilities. It is a collaborative data platform based on the Cloud that businesses can use to store, share, and manipulate data in a manner similar to Relational Databases. As a Database tool, Airtable can even assist people who are starting their first real business. Established businesses, on the other hand, use the platform to align their business goals across all departments.

An Airtable file looks similar to a Spreadsheet, but they are not the same. It actually handles data that is linked to one another, i.e. a Relational Database. But that doesn’t mean you need a Relational Database to get started with Airtable; all you need is “Some Data” to get started. Airtable, especially when working with large amounts of data, is much easier to process visually than Google Sheets. Airtable supports far more data types than Spreadsheets. You can also add an attachment field and insert virtually any type of attachment, including images, PDFs, presentations, and even large videos.

Since it is a simple, user-friendly tool, you don’t even need to know any scripting to create a Database.

Key Features of Airtable

  • Airtable offers a number of pre-made templates that you can use to quickly create your Airtable Base.
  • You can create a custom template based on your business model and requirements.
  • It enables you to create a variety of custom Airtable Views to meet the needs of your team, such as Calendar View, Spreadsheet/Grid View, Gallery View, Kanban View, and so on.
  • Airtable lets you store various file attachments such as documents, images, and so on in your Database Records, keeping everything in one place for easy access.
  • You can assign tasks to your team members and track their progress using Airtable.

What is Microsoft Teams?

Airtable Microsoft Teams - Microsoft Teams logo
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Microsoft Teams is a Powerful Collaboration Tool with numerous features for business communications, such as Document Sharing, Online Meetings, and a persistent Chat-based Collaboration Platform. This is much easier to achieve with shared workspace software, especially if you have a team in a large company or if some members work remotely.

Microsoft Teams is the company’s main Cloud-based Unified Communications (UC) product. Microsoft Teams is designed to help your business communicate more efficiently by combining chat, voice, and video features. You can, for example, share screens with any team member or communicate with them via voice or video chat.

Key Features of Microsoft Teams

  • Chat: Microsoft Teams provides a Chat-based Collaborative Workspace that includes both one-on-one and group chats. Both features are persistent, so there is no need to look for conversation histories. The Microsoft Teams chat also includes Modern Messaging Features such as text formatting, emoticons, superiority flagging, and so on.
  • Meetings: You can schedule meetings with your team members using Microsoft Teams (up to 250 users per session). You can, however, stream your meeting to up to 10,000 people at the same time. You will need to integrate Microsoft Teams with Microsoft Stream for this.
  • File-Sharing: Using Microsoft Teams’ Document Management feature, you can share files with your team members. Within Microsoft Teams, team members can also store, share, and edit files. Furthermore, you can work on the same document with others in real-time.

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How to Set up Airtable Teams Integration?

Once you’ve configured your Base in the way you want, you can start configuring your Airtable Teams Integration. Click on “Automations” in the upper right corner of your screen to begin creating new automation. Then, click “Create an Automation” to start the configuration process.

Here are the steps to get started with Airtable Teams Integration:

Airtable Teams Integration Step 1: Selecting the Desired Trigger

For the Airtable Microsoft Teams Integration to work, first, you’ll have to create a Trigger that will fire once a project is in the “Completed” view. A project will enter the “Completed” view when it has a completed checkbox. Now to create the trigger, select the Appropriate Table and View within the base. You can then test the Trigger.

Airtable Microsoft Teams - Airtable selecting a trigger
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Airtable Teams Integration Step 2: Include an Action

Once successfully tested the Trigger, you can proceed to set up the action. To do sp, select the blue “+ Add Action” button to add the “Send MS Teams Message” action. Then, select “Send a Message to MS Teams“, This opens a window with configuration options. If you are creating this action for the first time, you may need to “Connect New Account” or “Re-configure/ Manage a Connected Account” before proceeding.

Airtable Microsoft Teams - Managing MS teams account
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This will take you to an Airtable Configuration window for “Connected Accounts

Airtable Microsoft Teams - Signing into Microsoft Account
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Once you’ve successfully connected Airtable to your Microsoft Teams account, you can decide the action. Select the preferred Microsoft Teams Account, Team, and Channel to which you want the message to be delivered.

Airtable Microsoft Teams - Selecting MS Channel
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Airtable Teams Integration Step 3: Test your Trigger

You can now configure your message to include personalised information such as data from Airtable records, emojis, and some XML (HTML) tags. After you’ve tweaked your message to your liking, click “Run Test” to check if the action is working properly.

Airtable Microsoft Teams - Running Airtable Microsoft Teams Integration test
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If the test runs successfully then the Airtable Teams Integration is done, it’s a good idea to check your MS Teams Channel to ensure that everything looks as it should.

Congrats! Your Airtable Microsoft Teams Integration is now complete!

Conclusion

The article has introduced you to Airtable, Microsoft Teams and their key features. It also provided you with the significance of Airtable Teams Integration for your business. Furthermore, the article provided you with a comprehensive step-by-step guide that will come in handy when manually configuring Airtable Teams Integration.

You might wish to take your business growth a step further after exporting your data from Airtable by employing Data Analytics techniques. This will necessitate the deployment of different complex ETL techniques to first transfer data from Airtable and then to a Data Warehouse.

Extracting complex data from numerous other platforms such as Airtable can be challenging & require immense engineering bandwidth, and this is where Hevo saves the day!

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Share your experience of setting up the Airtable Teams Integration in the comments section below!

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