Quickbooks Shopify Integration: 5 Easy Steps

on Accounting Software, Marketing, Marketing Analytics, QuickBooks, Shopify • October 22nd, 2021 • Write for Hevo

QuickBooks Accounting Software automates all of your bookkeeping, enabling you to easily keep track of your Income and Expenses. QuickBooks Reports, among other things, provide a visual picture of your Sales, Expenses, Profit, and Loss. QuickBooks Tool Hub was also launched by Intuit to help with Quickbooks difficulties.

Shopify is one of the best-in-class E-Commerce platforms for quickly launching an Online Store. This platform has cutting-edge and user-friendly features that meet all of your needs and help you design and build perfect stores. It can also be used to customize your website for a more personalized consumer experience.

In this in-depth article, you will learn about Quickbooks Shopify Integration available for fulfilling your Accounting and E-Commerce tasks efficiently. 

Table of Contents

What is Quickbooks?

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Intuit, a California-based firm, invented QuickBooks in 1998. QuickBooks was designed to provide small business owners with the flexibility of an easy-to-use software package while simultaneously offering the structure and compliance that they require to run a successful business.

QuickBooks is a fantastic Accounting Program. It helps small and medium-sized enterprises keep track of their finances and manage their income and expenses. It can be used to keep track of financial transactions, handle invoices, pay bills, create reports, and file taxes. This program will help you keep track of your customers, vendors, clients, inventory, and finances.

The Report Center allows you to track elements of your business such as Sales, Income, Costs, and Overall business growth. QuickBooks automates several aspects of business administration, including Sales Tax Calculation, Product Tracking, and automatically updating transactions in your register, customer, and vendor areas. Quickbooks is accessible in two versions: On-Premises and Cloud-based.

Key Features of Quickbooks

Some of the key features of QuickBooks are: 

  • Quickbooks may be customized to meet a person’s individual needs and tastes, making it suitable for a wide range of businesses.
  • Quickbooks is a tried-and-true program with a lot of features. Hundreds of thousands of small businesses throughout the world use QuickBooks Accounting Software. It’s impossible for a software product with such a large user base to go wrong.
  • You can pay your bills online with Quickbooks. You won’t need any envelopes, stamps, or paper checks once you’ve set up your bank account. You can also download your monthly statement from a participating bank for increased convenience.
  • By delivering an invoice or statement to your customer and allowing them to pay you with a credit card or a bank transfer, you can be ensured with faster payments using the QuickBooks Online Payment System. You can even check whether or not they’ve received the invoice.
  • Payroll Service is linked to QuickBooks, all of your transactions are up to date, and you can see all of your important information while completing your taxes.

For further information on QuickBooks, you can visit the official website here.

What is Shopify? 

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Shopify is an E-Commerce platform that lets companies create online and seamlessly sell products online. Merchants can also use their online retail point of sale system (Shopify POS) to offer their items in person. It is appropriate for all types of businesses, regardless of size. Shopify’s tools and services, which include payment gateways, shipping, marketing, and customer participation, allow users to easily grow their enterprises.

Shopify’s built-in functionalities can be used to evaluate Customer Data. Businesses and organizations, on the other hand, must keep this information in a Database since it allows them to combine other organizational data with Shopify and gain deeper insights. This enables businesses to go beyond Shopify’s Analytics restrictions by utilizing the power of a full-fledged database (or, in some circumstances, a Data Warehouse).

Key Features of Shopify

  • Simple to Set Up and Use: Shopify is a simple platform that is easy to set up and use.
  • Integrations with Other Apps: Shopify provides a lot of customization choices because it is so easy to link with other apps.
  • Search Engine Optimization: Once your store is up and running, it’s critical to optimize it for search engines. Search Engine Optimization (SEO) is critical for ensuring that customers looking for your products can find your website quickly.
  • Excellent Client Service: Online sellers can get trustworthy, round-the-clock customer service using this E-Commerce platform.

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How to Set up Quickbooks Shopify Integration

QuickBooks Shopify Integration provides a simple and easy solution to Synchronize Order and Fulfillment of Data from Multiple Channels between two platforms optimizing your order-to-cash process. This particular method will use Mydbsync for the Quickbooks Shopify Integration. Follow the steps below to carry out Quickbooks Shopify Integration:

Step 1: Setting up the Project

To begin with, Quickbooks Shopify Integration, open an account with Shopify. Similarly, create an account with Intuit Quickbooks Online. They provide a free 30-day trial, which will be enough for the time being. You can also get Quickbooks Desktop, but it’s an expensive ($200) software that you’ll have to download to your computer. Quickbooks Online, on the other hand, is instantaneous and often includes all of the capabilities a Shopify business could require.

Now, you must build a new project in the Mydbsync App with all of the necessary process integration information. To do so, select the Create New Project option and give it a name.

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Step 2: Establish a Quickbooks Connector

Now, for Quickbooks Shopify connection you must construct a connector for your QuickBooks Online source. Click the Create New Connector option to get started. A screen will appear, prompting you to provide a Name and Connector Type. Select QuickBooks Online Rest Connector from the drop-down box and give it a meaningful name.

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The system will then ask for your QuickBooks Credentials. You must grant access before the connection can be formed. A confirmation screen will show once the connection has been established.

Step 3: Establish a Shopify Connector

The next step in Quickbooks Shopify Connection is to establish a Shopify Connector. The only difference between creating a Shopify Connector and the previous step is the connector type selection: in this case, you must select Shopify Connector from the drop-down option. After that, you must enter your Shopify Credentials.

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Quickbooks Shopify - Step 3b
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Step 4: Create Process and Workflows

The next step in Quickbooks Shopify Integration is to create a new process, go to the Create New Process screen and give it a name before saving it.

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Workflows are the building blocks of processes. A process can have many workflows. Create a New Workflow by clicking the Create New Workflow button and giving it a name.

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The next step is to define the Data source, which will be used by the process to read the data. This data is contained in a Trigger, which requires a Data Source connection and a source table to produce a query. The Advanced Query Builder can be used to manually modify this query.

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One or more Data Destinations must now be created. This is accomplished through the use of rules. A Data Source connector, an action (such as update or upsert), and a destination table are required for each rule.

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You must establish a map between the Data Source and the Data Destination once you have identified your Data Destination. All you have to do now is map fields between the two Data Components. You are now just one step away from Quickbooks Shopify Integration. 

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Step 5: Check the Metrics in the Logs

This is the final step in Quickbooks Shopify Integration. You have all you require now. You can start the process and see the results. The console will display you the results of each step till the procedure is completed.

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It is critical that you examine the logs. They are accessible from the main menu and include statistics on the number of records read and written, as well as information on faults encountered in the event of a failed run.

You have now successfully integrated Quickbooks Shopify!

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Key Benefits of Quickbooks Shopify Integration

Accounting must be done correctly and accurately in order for a firm to develop and grow. Integrating Quickbooks Shopify allows you to have a deeper understanding of your store’s Financial Data, allowing you to improve your procedures and create more money. The following are some of the major advantages: The key benefits of Quickbooks Shopify Integration are: 

1) Accuracy

According to an old Spanish proverb, good accounting keeps friendships alive. That is correct: good amicable relationships build confidence, prevent conflicts with authorities, facilitate compliance, and so on. Quickbooks Shopify will automate your accountancy processes and coordinate with your Online Sales which will give you an accurate and up-to-date source of information and save you time and effort with QuickBooks reconciliations.

2) Synchronize Data

Although QuickBooks Shopify are two separate software, they work well together. Synchronization between them is essential for this. Consider your Internet Store, which is selling well but is completely disjoint from your accounting. You’ll have to do everything manually, which is time-consuming, expensive, and prone to mistakes. Now you’ve decided to combine the two. Automation has taken the role of humans. With Quickbooks Shopify together your payments and invoices are now in sync with your orders. Based on your orders, your Inventory Management is updated in real-time. Your product and customer information is structured in a comprehensive manner, resulting in relevant data.

3) Deep Analysis

Quickbooks Shopify will help you make good business decisions as you will get accurate and up-to-date information. An integrated data source captures the larger canvas on which the fullness of your business’s reality can be painted, providing you a realistic picture of your company. Furthermore, in this age of AI and strong Machine Learning algorithms, having a good and full data source can be extremely useful when employing Business Intelligence tools.

Conclusion

As organizations expand their businesses, managing large data becomes crucial for achieving the desired efficiency. Quickbooks Shopify Integration powers stakeholders and management to collaborate on their workflow and build a quality product meeting the requirements with ease. In case you want to export data from a source of your choice into your desired Database/destination, then Hevo Data is the right choice for you! 

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Hevo Data provides its users with a simpler platform for integrating data from 100+ sources for Analysis such as Quickbooks and Shopify. It is a No-code Data Pipeline that can help you combine data from multiple sources. You can use it to transfer data from multiple data sources into your Data Warehouses/Databases, or a destination of your choice. It helps transfer data from Shopify to a destination of your choice for free. It provides you with a consistent and reliable solution to managing data in real-time, ensuring that you always have Analysis-ready data in your desired destination.

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