With the rising IT services, organizations face many challenges in managing incoming projects. Of the many available Project Management tools, Asana handles the entire project workflow in one place. It allows you to toggle tasks, schedule projects, organize the workflow, and collaborate with teams to meet the requirements.
Apart from assigning tasks, team leaders can visualize progress with dashboards and generate reports to update clients with work status. The Automation and Integration feature of the Asana App further enhances the ability to handle multiple projects and data simultaneously. And since Asana is a cloud-based service, it does not compromise Data Security and Privacy.
This article provides you with a broader aspect of the Asana App. It also explains the basic structure, layout, and features. Lastly, it addresses the importance of the Privacy, Automation, and Integration service offered by Asana.
Table of Contents
Prerequisites
- An idea of SaaS.
- An active Asana Account.
Introduction to Asana
Image Source
Asana is Software-as-a-Service (SaaS) designed to enhance task management with versatility in team collaboration. Founded by Moskovitz and Rosenstein, commercially launched in April 2012. It not only gives the best customization service that allows users to break down projects into smaller tasks. But it also integrates with 100+ third-party applications like Tableau, Jira Cloud, etc that help businesses to expand their service and availability.
Asana App comes with a customizable dashboard to streamline tasks, specify deadlines, and generate reports. It helps organizations to escalate their productivity and deliver requirements for stakeholders. Asana, in broader terms, assists companies of any size to analyze their work progress and issues in one place, eliminating the need for constant meetings, E-Mail updates, and memos.
To know more about Asana App, click here.
Hevo Data, a No-code Data Pipeline helps to load data from any data source such as Trello, Databases, SaaS applications, Cloud Storage, SDK,s, and Streaming Services and simplifies the ETL process. It supports 100+ data sources (including 30+ free data sources) and is a 3-step process by just selecting the data source, providing valid credentials, and choosing the destination. Hevo not only loads the data onto the desired Data Warehouse/destination but also enriches the data and transforms it into an analysis-ready form without having to write a single line of code.
Get Started with Hevo for Free
Its completely automated pipeline offers data to be delivered in real-time without any loss from source to destination. Its fault-tolerant and scalable architecture ensures that the data is handled in a secure, consistent manner with zero data loss and supports different forms of data. The solutions provided are consistent and work with different BI tools as well.
Check out why Hevo is the Best:
- Secure: Hevo has a fault-tolerant architecture that ensures that the data is handled in a secure, consistent manner with zero data loss.
- Schema Management: Hevo takes away the tedious task of schema management & automatically detects the schema of incoming data and maps it to the destination schema.
- Minimal Learning: Hevo, with its simple and interactive UI, is extremely simple for new customers to work on and perform operations.
- Hevo Is Built To Scale: As the number of sources and the volume of your data grows, Hevo scales horizontally, handling millions of records per minute with very little latency.
- Incremental Data Load: Hevo allows the transfer of data that has been modified in real-time. This ensures efficient utilization of bandwidth on both ends.
- Live Support: The Hevo team is available round the clock to extend exceptional support to its customers through chat, E-Mail, and support calls.
- Live Monitoring: Hevo allows you to monitor the data flow and check where your data is at a particular point in time.
Sign up here for a 14-Day Free Trial!
Basic Structure of the Asana App
Image Source
To get a brief understanding of this app, one needs to create an Asana account. A user can create or join multiple Workspaces and organizations to collaborate with various groups of Asana users. A Workspace involves the collection of people assigned for a project and task.
Asana App is known for its project and task management tool. It offers various options, listed below:
- Specify tentative start and end dates with task dependencies (priorities) to improve work productivity.
- Organize work by grouping tasks into sections. It also gives the option to create subtasks for detailed work distribution.
- Assign tasks to specific people to make every individual understand their role in the project.
- Automate task tracking and assigning process by creating rules.
- Enables integration with numerous software to add attachments.
Features of Asana App
Asana App provides a user-friendly interface to manage projects, programs, and processes. With a simplistic layout and features, it can handle teams of any size and minimize the complexity of work. Few aspects are listed below:
1) Manage Project Workflows
Streamlined workflow benefits organizations as it acknowledges the entire phase of a project. Asana App allows users to access various tools to create workflows, track teams, and work efficiently, which helps them to keep everyone on the same page. Few features of workflows are listed below:
1) Projects
Image Source
A project consists of a group of tasks, more likely created to achieve bigger/multiple goals. It involves the active participation of many teams. To create a project, click the + button located at the top bar and select the Project option. Asana App helps you set Privacy to Private, Public, or specific to some members of the team.
2) Workspace
Image Source
A Workspace involves a group of team members collaborating on projects who can manage tasks and access conversations. To create a new Workspace, click on the profile photo and select My Profile Setting then select the Accounts, and click on the Create a New Workspace.
3) Reports
Image Source
To get the best out of teams, the Asana App features a dashboard that provides an overview of projects for drilling down and obtaining insights. Both the features help to access status updates and activities of an undergoing project. It facilitates users with customizable charts, task progress, and space for discussion to solve hurdles.
2) Agile Management
Organizations make effective use of the Agile approach development by responding to changes and iterating quickly. Asana App helps manage Agile projects to optimize work by a Sprint (set period to complete a specific task), planning, Bug Tracking, and Kanban Board (a visual way to create workflow). The 2 Agile methods generally used are listed below:
1) Kanban Boards
Image Source
It gives a clear picture of the stages involved in a project. Each phase of a project represents a column and task by using Cards. This Board helps identify bottlenecks to optimize workflow.
2) Scrum Boards
Image Source
This Board is used for software development teams designed to iterate quickly by calculating the number of Sprints. There are three artifacts in Scrum — the Product Backlog (list of work to be done), the Sprint Backlog (collection of work committed by a team), and the Product Increment (work delivered at the end of the sprint).
3) Team Collaboration
Quite often, team members are required to collaborate for expediting the task completion. However, team members may work remotely and at different times, leading to a lack of visibility, unclear objectives, and poor planning. Asana App provides collaborating tools to strengthen teamwork in the following ways:
1) Tasks and Sub-Tasks
Image Source
Tasks are the basic unit of action in the Asana App. It provides users to create, edit, replicate, merge and delete a task as per requirements. You can share a task with respective collaborators via mail or through a link with prior permission configurations.
A subtask consists of smaller units of a task usually done to divide work evenly among team members or teams. To create a subtask, click on Subtask in the right pane or press Tab + S shortcut and configure it accordingly. Users can drag a task into the subtasks section that allows them to create nested subtasks. Asana App represents tasks and subtasks in different views like — List, Board, Grid, and Gantt View.
Image Source
Sometimes, tasks require additional context, and Tags help in categorizing similar tasks. It provides a Sort and Filter option to improve the visibility of tasks. A user can save a custom view of a project or a Board using Tags.
4) Organize Work
Any incoming project involves the contribution of many teams in an organization. Asana App connects an individual’s work to a team and further, team’s work to a project to improve productivity. This hierarchical structure organizes the workflow. Asana App leverages team leaders and management plans, brainstorm, and set goals. Few tools to manage work are listed below:
1) To-do List
Image Source
Asana App provides a list, enabling users to overview incomplete, in-progress, and completed tasks. With an inbuilt To-do List app, you can sort a checklist of the various tasks. Each To-do List has an expandable description, and a user can attach supporting documents, assign tasks, set a due date, and even collaborate their work to accomplish tasks.
2) Calendar
Image Source
Deadlines and milestones always hover in any team working on a project. Asana App offers Calendar View that keeps track of events and comes in handy when tasks are independent of each other. This view comes with the option to label tasks with color and count subtasks under a given task.
3) Timeline
Image Source
Compared to a Calendar View, the Timeline View serves a different purpose. The Timeline View enables scheduling deadlines to monitor continuous progress. This view has tasks that have dependencies, and hence work occurs in a specific order. It becomes an essential view to focus on because the Calendar View is shared with higher officials.
Seamless Automations and Integrations in Asana
Image Source
Since manual interventions are inefficient, Asana App streamlines processes such that a team does not miss any critical steps and aids in faster delivery. Automation helps businesses save time by spending more energy on strategic work rather than investing it in repetitive tasks.
Asana helps bring all tools and data together in one space with its integrated service (100+ apps) to build custom applications using Asana API.
Asana Privacy Control
Image Source
Asana respects user’s privacy and secures its website with standard Transport Layer Security (TLS) protocols. It encourages researchers to identify security vulnerabilities with a Bug Bounty program. They also conduct Service Organization Control (SOC 2) Type I and Type II audits by independent third parties, representing the gold standard for security compliance being a Software-as-a-Service (SaaS).
Asana App also provides configuration for a project at the user level, it helps organizations to make information private (individual or group) without impending collaborations. It allows users to assign permissions and restrictions for a project such that members can either only comment or edit their inputs respectively.
Conclusion
This article provides you with a brief introduction to Asana App. It also explains the structure, layout, and features to accomplish a project. Lastly, it addresses the importance of the Privacy, Automation, and Integration service offered by Asana. As organizations become data-driven, the demand for Software-as-a-Service (SaaS) has escalated. Asana App has proved efficient to organizations with its Project Management features.
Visit our Website to Explore Hevo
Asana App contains valuable data related to projects, teams, and operations. A company needs data from multiple sources like Asana and other Project Management tools to run analytics and optimize its workflow. Hevo Data is a No-code Data Pipeline solution that helps to transfer data from Asana and 100+ sources to desired Data Warehouse. It fully automates the process of transforming and transferring data to a destination without writing a single line of code.
Want to take Hevo for a spin? Sign Up here for a 14-day free trial and experience the feature-rich Hevo suite first hand.
Share your experience of learning about understanding the Asana App in the comments section below!
Amit Kulkarni specializes in freelance writing within the data industry, by creating informative and engaging content on data science by using his problem-solving and analytical thinking ability.