Using Asana for Personal Use: 4 Exceptional Ways

Davor DSouza • Last Modified: August 21st, 2023

Asana for Personal Use

Leveraging Asana for Personal Use can be a game-changer. Instead of continuously making a “To-do List”, you can use Asana to effectively manage and keep track of your tasks. If Asana can help you manage your tasks at work, it would be ideal if it could also help organize your tasks at home, right from your morning routine to your weekend activities.

This blog will help you gain a holistic understanding of the benefits of using Asana in detail, elaborating on the different aspects involved in it. This article will assist you in improving your Time and Task Management skills by helping you set up Asana for your Daily and Personal Tasks.

Table of Contents

Introduction to Asana

Asana for personal use - Asana logo
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Asana was started by former Facebook founder Dustin Moskovitz and early Facebook employee Justin Rosenstein in 2008. It was privately under beta for nearly four years and was launched commercially for the public in April 2012.

Asana is an intuitive tool for managing projects. Everybody knows it, but if you haven’t heard about it, you can rest be assured that Asana will be your pal. This simple and effective tool allows you to enable real-time collaboration between team members w.r.t. their platform such as Slack etc., and it will allow you to manage your projects. It is so simple that once you try it, you’ll be hooked. 

Traditionally, Google Calendar would help you keep track of all planned events, but Asana has altered the way with its intuitive functionalities and other offerings. Wondering, what role can Asana play for Personal Use and Task Management? Well, It’s not just about completing chores; it’s also about conserving time.

In the free version of Asana, ownership of a workplace or organization is collective and can be managed by all members. In top-notch workspaces and organizations, members manage projects and tasks.

For example, billing is managed by the invoice holder, membership in the organization is managed through the organization’s administration console, etc. Similarly, when an individual uses Asana, they can seamlessly implement Asana for Personal Use.

Understanding What Makes Asana Special

Every Project Management Application in the market is working hard to get some functionality added. The Asana Application is available on iOS and Android so the user can keep a track of his/her activities, even on the go. You can leverage Asana for Personal Use or any form of business as it houses so many functionalities such as checking the time scales, stock management, client management, etc. These functionalities are capable of speeding up the Workflow to ensure that you keep your end goals in sight.

Here are some of Asana’s amazing functionalities:

1) Customizable Dashboards

Asana Dashboards are project-level tabs with graphs and visualizations that allow you to zoom out from day-to-day activities to quickly see your team’s progress. These diagrams aid in quickly identifying potential roadblocks in your team’s work and, as a result, moving the project forward.

2) Activity Feed

Task creation and updates, name changes, due date changes, assignee changes, section changes, etc., all contribute to Task Activity Feed stories in Asana.

3) Focus Mode & Individual Task Lists

Focus Mode allows you to emphasize on a particular activity at a time, without being distracted or overwhelmed by other tasks. You can leverage this intuitive feature even when using Asana for Personal Use to ensure maximum efficiency.

4) Subtasks Assignment

Subtasks can be used to break down a task into smaller chunks or to assist and distribute the work among numerous individuals. Subtasks are similar to independent tasks in a way that they all have the same fields as the parent task, but they are contained within the parent task. From small tasks to big projects, using Asana for Personal Use can give you a clear idea about what needs to be done in a task and how to get it done.

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Steps to Set up Asana Workflows

It is quite simple to set up Asana Workflows. Be it for diverse Organizational Goals and Projects or Personal Use and Task Management, Asana allows you to build a Workflow from scratch or use Workflow Templates to get started.

The steps to build your own Asana Workflow are as follows:

  • Step 1: Sign in to your account.
  • Step 2: Click the “+” icon to open a new list.
  • Step 3: Click on Project to start building a new project.
Asana for personal use - Selecting Project
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  • Step 4: Click Blank Project to create your Workflow from scratch.
Asana for personal use - Select Blank Project
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  • Step 5: Enter a title for your project.
Asana for personal use - Adding a title
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  • Step 6: You can change the view of your project or stick to the default.
  • Step 7: Click on Create Project.
  • Step 8: Click Share to add team members by inviting them via email.   
Asana for personal use - Sharing Projects.
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  • Step 9: Click on the first column’s title to name it.
Asana for personal use - Naming a Project
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Step 10: Click on Add Task in the first column to create tasks for your project.

Asana for personal use - Adding a Task
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  • Step 11: Click on Add Section to create a new column. This way, you can add new columns for every Workflow stage. For each column, you can click on Add Tasks to create new cards for tasks.
Asana for personal use - Assigning cards
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  • Step 12: Click on a card and assign it to a team member.

You’ve successfully created a basic Asana Workflow from scratch, you can try it now by clicking here!

4 Ways to Use Asana for Personal Use and Task Management

Asana is a web and mobile application platform that allows people to collaborate using List Creation, Task Organization, and Progress Tracking.

Here are four ways to use Asana for Personal Use, in addition to utilizing it as a basic To-do list:

 1) Habit Tracker

If you’re trying to build new habits, practising them on a regular basis is one of the most effective ways to incorporate them into your daily routine. You can use Asana to set a reminder, a couple of times a week to keep you on the go. For example, if you want to read novels, build a schedule, you can leverage Asana to help you out here. By leveraging Asana for Personal Use and creating such reminders, you can meet your goals with ease. Features like Subtasks might even be used to keep track of which novels you want to read next.

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2) Expense Tracker

Managing expenses can be tedious right? but Asana can easily do that for you. First, create a new project as “Bills to Pay”. You can now add up bills and track the expense (Fixed or Variable) made, allowing you to estimate how much can be deducted from your bank account.

3) Shopping List

The beauty of Asana is that it can be used for complex as well as simple tasks. You can open Asana and seamlessly create a project for your Personal Tasks such as creating a Shopping List, all in a matter of minutes by choosing your desired view. You can start typing right away in case you’re on a shopping spree or organize things by giving your points a good thought.

Asana for personal - Shopping list
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4) Weekly Schedule

A Weekly Schedule can be used to track your progress if you have started a diet, a workout plan or it could help you track your health if you have a weekly schedule for any medication or treatment. Hence, using Asana for Personal Use can even help you set up a robust schedule in no time!

Asana for personal - Weekly Schedule
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Limitations of using Asana for Personal Use

Asana might be exceptionally useful for keeping track of projects in your workspace and even for managing your Personal Tasks and Chores. However, while using Asana for Personal Use, you might encounter certain challenges:

1) Overwhelming for New Users

For an Asana expert, using Asana for Personal Use is quite advantageous. But new users, on the other hand, maybe overwhelmed by the number of functions accessible. For new users to get the most out of Asana, they’ll need onboarding training, which requires investing time and money.

2) Plethora of Options

For a relatively basic task/project, the offered options and capabilities may be a mismatch or excess. When interacting with the software, some users may complain of choice fatigue.

3) Single Person Task Assignment

To eliminate confusion about who is accountable, Asana allows assigning a task to one person. However, if the designated individual is unavailable, further workarounds will be required to keep the project moving forward.

4) No Timer

Asana is a robust Project Management application that keeps track of projects, tasks, and assignees. The disadvantage is that it is unable to track the time spent by members on their tasks. In case you need to monitor the amount of time being spent on any of your Personal Tasks, you’ll need to leverage a different time tracker, in addition to Asana.


With Asana at your fingertips, Personal Organization has never been easier. Whether on your laptop or on the go, you’ve got the final word tool that helps you calm the storm in your life. As it is action-oriented and well-designed, Asana is extremely useful for Task Management. You can use it to manage any project that you want, be it Personal or Work-Related.

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Do you use Asana? Share your experience of utilizing Asana for Personal Use in the comments section below

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