Working with Instagantt for Asana: 3 Easy Steps

Amit Kulkarni • Last Modified: December 29th, 2022

As Cloud computing advances, software as a service has clinched the ever-increasing expectations of organizations. Managing a project involves group discussion, team collaboration, and monitoring progress. These Project Management tasks can be implemented quickly and remotely using Asana, helping businesses tackle challenges by providing automation and integration service.

As any project involves preparing scheduled deadlines of various phases and tasks, Asana offers Instagantt Integration, ‘on-the-go Gantt Charts,’ for managing work efficiently. With Asana API and Instagantt, teams can simplify complex project scheduling tasks with ease. This enables companies to forecast their product deliveries and discuss the requirements/changes in the ongoing projects with stakeholders accordingly.

This article provides you with an overview of integrating Instagantt and Asana. It describes the features and benefits of Asana and Instagantt software for Project Management. You will also gain an understanding of the Asana API and the steps to create a Gantt Chart.

Table of Contents


  • An idea of SaaS

Introduction to Asana

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Asana is software-as-a-service (SaaS) designed to enhance Project Management and collaboration in an organization. Asana was commercially launched in 2012 by Dustin Moskovitz and Justin Rosenstein (former Facebook employees). The software comes bundled with agile methodologies and other task management for increasing productivity and optimizing teamwork. With added features like Automation and Integration services, Asana can also handle multiple complex projects by streamlining task management for quick turnaround of business-critical initiatives.

Asana portrays various Views, Lists, Boards, Dashboards, Timelines, and Calendars for simplifying the Project Management workflows. These views inherit some graphical visualizations to help draw conclusions by visualizing numbers and features with a particular chart. Asana is also flexible and intuitive enough for all teams as it comes with APIs granting access to Third-Party applications without sharing usernames and passwords.

Key Features and Benefits of Asana

Asana includes a rich set of features, customization, and applications, thereby making it a one-stop-shop for a range of projects. Following are a few parameters justifying the importance of Asana:

1) Priority

Asana helps companies to focus on productive outcomes and understand the importance of the priority of work. Once projects are broken into tasks and further into subtasks, every entity is followed by name, description, and deadline with a tag indicating the priority.

2) Security and Permissions

The ground truth any business relies upon choosing a project management tool is Data Security. Asana wields the highest security standards whilst serving a plethora of services and applications for task management. This powerful tool also allows users to grant permissions with the task and share it with team members, usually, this process is carried out by system admins.

3) Customized Dashboards

Any Dashboards are used to visualize the pulse of a project; Asana offers a highly Customizable Dashboard for facilitating flexibility. The Robust Dashboard allows monitoring of work to help identify potential hurdles and track the work progress of teams. Asana also supports agile project management allowing teams to cruise their work efficiently.

For further information on Asana, checkout the official website here.

Introduction to Instagantt

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A Gantt Chart is a kind of bar chart arranged in a particular fashion, where the length of the bar represents the tenure of each task. With the advent of various advanced software, Gantt Charts have been transformed with many features and customizations for enabling the management of complex projects. Today, there are many Project Management software featuring Gantt Charts to help represent information in a comprehensive way.

Instagantt is one such popular Gantt Charting software, it helps teams plan their strategy in delivering timely products. This software can either work as a standalone (web-app) or integrate with the Asana app to visually create tasks for teams entailing precise features for a better understanding of requirements to be fulfilled within the scheduled deadlines. 

Key Features and Benefits of Instagantt

Gantt Charts keep track of the entire project and help teams to set the milestones to drive the project into the next phase. Following are the features and benefits of Instagantt:

1) Drag and Drop Dependencies

Maintaining a synchronized schedule aligns every task of a project, and with dependencies between tasks, any change in one task can propagate changes across the entire chart. Instagantt pinpoints paths delaying the project, allowing quick adjustments of specific tasks by drag and drop feature.

2) Control Tasks

A project can be split into various tasks and each task can be further divided into required subtasks. Each task and subtask come with full-text descriptions and tags of involved members to be accountable. Instagantt allows quick action control over each task by assigning and scheduling tasks. This helps in estimating completion time and actual hours spent according to priority and risk.

3) Track Progress

Instagantt supports precise details of sections, tasks, and subtasks. As organizations consist of a hierarchy of project teams, they set, change, and measure the percent progress of each task, allowing decision-makers in obtaining project progress. Higher authorities also decide the task to be a milestone of each phase to mark the completion of important tasks for a project.

4) Dashboard and Reporting

A typical use of a Dashboard is the amalgamation of crucial numerical and visual data. Instagantt portrays the real picture of a project. It also shows a visual comparison of real progress and the estimated progress to optimize project workflows. In addition, Instagantt features automatically generated reports and charts to make effective decisions. 

Understanding Asana API

A project may require teams to use diverse tools that should still sync and process across other teams. Asana launched an API, Asana Connect, to ensure the looping of all information inside Asana and input information from other external applications. Asana Connect provides an easy and secure way to grant API access to third-party applications using OAuth 2.0, an industrial standard for authentication. Following is the procedure to integrate Asana and Instagantt:

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Integrating Asana and Instagantt

Step 1: The first step is checking active integrations, it can be found by opening the App setting in your Asana account.

Step 2: Review the ‘authorize apps’ section and click ‘manage developer apps’ to register a new application and click ‘+ new access token.’

Step 3: Type a description of the Personal Access Token, later copy the token and use it to authorize requests.

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Step 1: Create an account at Instagantt or sign in through Asana using Asana Connect.

Instagantt - setup
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Step 2: Select a list of Tasks and projects in either Workspaces or Organizations to sync with Instagantt using ‘connect’ or ‘disconnect’ your desired project.

Step 3: A user can create a group of up to 10 projects from different Workspaces and Organizations. This group can have tasks ordered by projects and by sections within a project.

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Importance of Gantt Charts

Over the past few years, Gantt Charts were considered outdated and tedious. However, development workflows power the applicability of this chart for monitoring the entire project. Following are some important features of Gantt Charts:

  • Organized: With Gantt Charts, management gets the entire schedule of a project, and each member of a team understands the distributed tasks and their priority. As this chart organizes phases of the project with the scheduled date, every member of the team is accountable to meet the requirements of stakeholders before given deadlines.
  • Updated: Any changes either from a vendor or a client are reflected on the Gantt Chart. It explains an individual’s responsibilities, as dependencies of certain tasks halt the projects.
  • Collaboration: Creating feedback on work, sharing comments, and necessary files for a given task often involves team collaboration. Many queries and concerns for a task are resolved in discussions and meetings, as valuable resources are shared by experienced team leaders. This intra-organization collaboration can be further extended to inter-organizations, keeping stakeholders well informed with product deliveries.‍

Steps to Create Gantt Chart in Asana

A Gantt Chart can be made in Asana in Timeline view, however, Instagantt provides this chart automatically when a list of tasks or projects is shared. Considering the same, both these tools can be connected via Asana connect, and the following are steps to build a Gantt Chart in Instagantt:

Instagantt - steps
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Step 1: Viewing Project Status

To view a project, select a project of interest from the sidebar of Instagantt. It will reflect the timeline view of asana. Tasks in Instagantt have three colors, green, blue, and red, representing tasks that have been completed on time, to be completed, and incomplete tasks, respectively.

Instagantt - step 1
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Step 2: Assigning Task Names

As the connection between Asana and Instagantt is bidirectional, it should be noted that a task can also be created in Instagantt. Click ‘+’ at the top of the screen, provide the task name and assignee for the same.

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Step 3: Linking Tasks

Instagantt allows View and Edits in task details, and all the changes reflect back in Asana data. It also facilitates linking tasks by dragging the circle to its dependent task upon hovering over a particular task.


As organizations expand their businesses, managing the work process becomes crucial for the efficient delivery of projects. Instantly provides a featured Gantt Chart enabling teams to understand their precise roles with time constraints for timely product delivery. Asana and Instagantt Integration powers stakeholders and management to collaborate their workflow and build a quality product meeting the requirements with ease. In case you want to export Data from Asana into your desired Database/destination, then Hevo Data is the right choice for you! 

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Share your experience of learning about Asana and Instagantt! Let us know in the comments section below!

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