Asana is a mobile and web application that was designed to help teams Track, Organize, and Manage their work. Monday.com is a Cloud-based platform that lets companies create their own applications and work management software.
This blog talks about Monday vs Asana in great detail taking into account 11 key factors to help you make an educated decision. It also gives a brief introduction to Asana and Monday before diving into the differences.
Table of Contents
What is Asana?
Asana is a flexible Task Control Software that may help organize your assignments, preserve correct records, and effectively manipulate all initiatives below one software. This software program facilitates getting rid of the to-and-fro e-mail communique and, as a substitute, creates a centralized dashboard to communicate through notifications. Through this device, your mission management can turn out to be extremely truthful, allowing you to assign specific duties to the simplest unique group of individuals solely based on their capabilities.
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Key Benefits of Asana
Here are the key benefits of leveraging Asana for your business:
- Multiple Views: Asana supports multiple views, namely, calendar, list, board, progress, timeline, and forms to help you monitor your progress and visualize your projects.
- Workload Snapshot: The Workload aspect in Asana provides you with a holistic overview of what your team is working on. It allows you to view what work is assigned to whom along with the workload of each individual.
- Intuitive UI: The User Interface in Asana is intuitive which helps make the whole work experience fun.
- Flexibility and Customizability: Asana allows you to customize this tool to suit your needs right from custom tags and custom templates to custom fields.
- Vast Multitude of Integrations: Choosing Asana grants you access to a vast multitude of crowd favorite third-party apps that can help streamline your workflows.
- Team Collaboration: A key benefit of leveraging Asana is its Squad Collaboration capability that allows you to keep all your work items and related conversations in a single place.
What is Monday?
Monday is an Online Management Software program that promotes collaboration through visualization equipment enabling transparency and cooperation among team members to control obligations and meet time limits.
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This all-inclusive answer company is easy to implement and offers a consumer-friendly interface that manages ad campaigns, fixes bugs, solves issues, promotes purchaser courting control, and creates motion pictures.
Key Benefits of Monday
Here are the key benefits of leveraging Monday for your business:
- Multiple Assignees: Unlike Asana, Monday.com allows you to assign multiple members to the same work item.
- Attractive and Colorful UI: Similar to Asana, Monday.com’s UI is also colorful, attractive, and overall intuitive.
- Multi-department Collaboration: Monday.com offers a wide range of functionalities from tracking the overall development of projects to a CRM and managing work items that enable seamless multi-department collaboration.
- Vast Range of Third-party Integrations: Monday.com allows you to integrate with various third-party applications to perform a range of activities from CRM to bug-tracking and so much more.
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- Connectors: Hevo supports 100+ integrations to SaaS platforms such as Asana, files, databases, analytics, and BI tools. It supports various destinations including Amazon Redshift, Firebolt, Snowflake Data Warehouses; Amazon S3 Data Lakes; and MySQL, SQL Server, TokuDB, DynamoDB, and PostgreSQL databases to name a few.
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Asana vs Monday: What are the Differences?
Here are the key factors that help you decide which is the best tool for you, Asana or Monday:
Asana vs Monday: Basic and Advanced Features
Multiple views like calendar, Gantt, board, and many more can be found in Asana. Asana is packed with utilities ranging from traditional task handling to squad collaboration. But it lacks the Agile capabilities required to implement Agile Frameworks other than simple Kanban. On the other hand, Monday also provides a vast multitude of built-in views like Kanban Board, Workload, List, Calendar, and Timeline. As opposed to Asana, Monday has far too many functionalities than required but lacks the agile capabilities to back it up. The functionalities usually vary based on cost.
Asana vs Monday: Project Management
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Asana offers a Portfolio Feature that can work just like the regular Project Management Tool but is meant for projects instead of individual tasks. This feature allows you to zoom out from your day-to-day workspace to get a complete overview of your projects and ensure that you don’t drop any of the Asana Projects you’re managing simultaneously.
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Monday.com offers a comparable feature called Groups. Whenever you create a new Pulse on Monday, you can easily choose which group you wish to add it to. Groups aren’t necessarily projects or tasks. Instead, the open-ended framing of Pulses helps free up your time to make them whatever you wish in alignment with your business needs.
If you wish to manage your project portfolio, you can simply create a Group where every Pulse depicts a project. Managing your portfolio this way doesn’t offer as much insight or detail as the portfolio feature in Asana, but does come in handy for lowering the risk of tunnel vision.
Asana vs Monday: Task Management
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You can use Asana to create tasks and assign them to team members, make them dependent on other tasks, and set deadlines. When you click on a task, it gets expanded to show more detail, where you can comment using @ mentions and attach documents for the purpose of collaboration. After logging in, Asana displays tasks that are due soon in the Home section, and you can see a complete list of all the tasks assigned to you by navigating to My Tasks.
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Monday.com pretty much works in the same way, except tasks are called “Pulses” in Monday.com. Pulses are different from tasks in Asana because they aren’t necessarily represented by cards, even though they can be viewed that way. You can give names to every Pulse, set its status, assign them to a team member, see a quick overview of time to completion with a progress bar, make it dependent on other Pulses, and so much more.
Asana vs Monday: Automation
You can use rules in Asana to automate routine tasks so your team doesn’t have to worry about them. This can allow you to spend more time on strategic work, and allow Asana to deal with the repetitive stuff. On the other hand, Monday.com’s Automation allows you to use an event inside Monday.com (like changing a status) to trigger an action (for instance, sending a notification).
Asana vs Monday: Ease of Use
Asana provides an intuitive User Interface that makes work fun but due to a large number of functionalities available, the learning curve is pretty steep. On the other hand, Monday has an attractive, colorful, and intuitive User Interface but has an extremely steep learning curve similar to Asana. That being said, team members who are completely new to task and project management software might find Monday.com easier to get started on and subdue its learning curve as compared to Asana. This might be because of Asana’s huge customization options and the many ways you can define a workflow to get started.
Asana vs Monday: Support and Customer Service
In terms of Customer service and support, you can find helpful videos on both Asana’s and Monday.com’s YouTube channels. On their respective channels, you can also find guides, articles, documentation, and phone numbers. Both the vendors are quick, responsive, and give off the vibe that they do know their stuff which means that the customer support staff for both platforms are fairly competent.
Monday.com offers free daily webinars that you can join to get a walkthrough of their product. You can also watch their on-demand tutorials and live advanced walkthroughs. Asana Project Management software might not provide an email or phone number right off the bat, but you can get instant chat support to help you get unstuck whenever you need help around the clock.
Asana vs Monday: Templates
Asana provides dozens of task templates for different industries or varied use cases to get users started. Asana also allows you to create others from scratch and save them in the templates folder for future use and retrieval.
Monday.com, on the other hand, will not allow you to do that. This means that you will have to create tasks afresh every time even if the tasks happen to be recurring.
Asana vs Monday: Pricing
Monday.com and Asana offer pricing tiers that operate on a sliding scale, based on the number of user licenses you need. Asana is a bit pricier as compared to Monday, but it offers a free tier to even out the impact.
The free version of Asana allows you to collaborate with a maximum of 15 people, and you can easily track tasks and view them as a list or in a Kanban Board. You might miss a few features, such as access to priority security support and advanced security features. But for freelancers, small teams, and solopreneurs, Asana’s free tier provides you with all the basics you need to manage simple projects.
On the other hand, you can do a free individual plan on Monday.com, but you will have to upgrade to see some of the more advanced features like Dashboards. Monday.com’s free tier consists of unlimited boards, 20 column types, and over 200 templates. You can collaborate with up to 2 team members, which makes it a good option for smaller teams.
Asana vs Monday: Integrations
Asana stands tall in terms of the number of integrations offered. It beats all the other Project Management systems by a huge margin, with over 100 integrations that include the likes of Slack, MailChimp, Dropbox, and GitHub.
Monday.com, on the other hand, offers 40 integrations as well as its own API. This assortment that consists of the likes of Slack, MailChimp, etc. might be all you need if you’re a smaller organization, but for medium to large organizations, you might need to set up a data share over the API.
Asana vs Monday: Data Security and Privacy
As more and more companies begin to take digital security more seriously, it is imperative that you take a look at how these Project Management systems protect you and your customers’ data. Both systems can easily hit the high points like EU-US Privacy Shield, GDPR, and SOC 1 and 2 compliance, but if you work in a highly-regulated field like finance or healthcare, you may need additional security features like HIPAA and SOC 3.
Here, Monday.com has a slighter edge over Asana. Both tools offer Two-factor Authentication (2FA) for all plans. Monday.com also provides SSO with popular apps like One Login and Okta, while Asana offers SSO via Google for an extra layer of security. It works in tandem with 2FA to ensure maximum security for your account.
Asana vs Monday: Reporting and Analytics
Asana allows you to visualize task progress in multiple views including Calendars, Gantt charts, lists, and Kanban Boards. On the other hand, Monday lets you visualize task progress in one interface so that you don’t have to move back and forth between granular views of project statuses vs big-picture. You can easily navigate within this interface to view projects like Kanban Boards, Gantt Charts, timelines, and so much more.
Asana vs Monday: Summary Table
Here is a summary of the differences between Asana and Monday to give you a clearer idea of what has been discussed in the article so far:
| Asana | Monday |
| Developer-friendliness | Asana lacks deep integrations and powerful agile capabilities with BitBucket, GitLab, and GitHub. Asana also doesn’t support ‘/’ markdown and commands for developers’ quick sharing of code snippets. Therefore, Asana isn’t what you would call particularly developer-friendly. | Monday also lacks powerful Agile capabilities and deep integrations with developer-favorite tools like GitLab, GitHub, and BitBucket. Monday also doesn’t support ‘/’ markdown and commands for developers’ quick sharing of code snippets. |
| Ease of Use and UX | Asana provides an intuitive User Interface that makes work fun but due to a large number of functionalities available, the learning curve is pretty steep. | Monday has an attractive, colorful, and intuitive User Interface but has an extremely steep learning curve similar to Asana. |
| Integrations and Add-ons | 100+ integrations can be found on Asana with popular third-party apps. | Monday offers its users 50+ different integrations to choose from. |
| Team Management and Collaboration | In Asana, onboarding members are especially difficult owing to its steep learning curve. Collaboration and communication among your squad can be made efficient with the conversations utility that contains all the squad-related conversations in one convenient location. | Monday doesn’t allow you to collaborate with team members for free. Similar to Asana, onboarding is especially difficult due to its steep learning curve. Monday offers basic collaboration-focused aspects but you can’t avail them in one single place. Dependencies related to tasks can be added but only as a separate column. |
| Views and Features | Multiple views like calendar, Gantt, board, and many more can be found in Asana. Asana is packed with utilities ranging from traditional task handling to squad collaboration. But it lacks the Agile capabilities required to implement Agile Frameworks other than simple Kanban. | Monday also provides a vast multitude of built-in views like Kanban Board, Workload, List, Calendar, and Timeline. As opposed to Asana, Monday has far too many functionalities than required but lacks the Agile capabilities to back it up. The functionalities usually vary based on cost. |
| Pricing | Asana allows you to collaborate with up to 15 users for free albeit with functionality restrictions. The paid scheme starts at $10.99/person/month. | Monday has a complex payment scheme with 4 paid plans- standard, pro, basic, and enterprise, starting at $8/seat/month billed annually. |
Asana vs Monday Verdict: Which Tool Should You Use?
Both Monday.com and Asana are best suited for non-technical departments, primarily Sales, Marketing, and so on.
If you’re looking for a communication and collaboration tool for your business with good task-handling capabilities, Asana is a great choice. However, if you’re looking for a Project Management Software that is intuitive, fun to use, and visually appealing with pretty decent task-handling functionalities, Monday.com should be your pick.
On a side note, you need to be prepared to invest a significant amount of money and time if you’re choosing either one of these Project Management tools. Plus, if you are a software development organization, you would have to put Agile implementation aside if you wish to leverage these two tools.
Conclusion
This blog talks about Asana Monday differences in detail while giving a detailed insight into the features and benefits of both Asana and Monday to help you make an informed choice as to which one suits your business needs the best.
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