Gusto vs Quickbooks: Key Differences

Muhammad Faraz • Last Modified: December 29th, 2022

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Do you want to choose between Gusto and Quickbooks? Then, you are at the right place. In the comparison between Gusto vs Quickbooks, you will get a clear idea of their features and uses.

In this blog on Gusto vs Quickbooks, you will be introduced to Gusto and QuickBooks. You can further understand the comparison of Gusto vs Quickbooks. The pricing between Gusto vs Quickbooks is elaborated in this blog. Finally, an overview between Gusto vs Quickbooks is given elaborated on all the major differences in the Gusto vs Quickbooks comparison.

Table of Contents

Introduction to Gusto

Gusto vs Quickbooks: Gusto logo
Image Source: Gusto

Gusto is a payroll, HR, and benefits platform that serves over 100,000 small businesses across the country. Gusto offers employee benefit plan options in more than 38 states. Gusto is also a cloud-based platform with accounting software interfaces such as Xero and QuickBooks.

Gusto makes looking after your workforce a pleasurable experience while also assisting you in managing your bottom line and remaining compliant. No matter how difficult the scenario is, you’ll feel like a pro. Work with Gusto to build a workplace where everyone thrives.

Introduction to QuickBooks

Gusto vs Quickbooks: Quickbooks logo
Image Source: pcmag

QuickBooks is the most widely used software for accounting in small businesses for measuring financial health and managing income and expenses. Customers can be billed, bills paid, reports made, and tax returns completed. QuickBooks has a wide range of products that may be utilized by anyone, from a freelancer to a small business.

QuickBooks has various options, but for most new businesses, we recommend QuickBooks Online. QuickBooks Online offers a 30-day free trial that does not require a credit card.

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Gusto vs Quickbooks

Gusto vs Quickbooks: Gusto

1. Features

When comparing the capabilities of Gusto vs Quickbooks Payroll, Gusto has a greater range of services, including employee profiles, offers and onboarding, time-off requests, organization charts, and employee surveys. Gusto also includes automated new hire reporting, 1099 filings, multiple state tax filings, and other features that would otherwise necessitate a higher-level Quickbooks plan or additional expenses.

With an all-in-one and simple-to-use benefits platform, Gusto takes a “contemporary approach” to employee benefits. Gusto’s smart recommendations assist you in determining which plans are ideal for your employees as a business owner.

2. Integrations 

Gusto allows you to link with third-party software, like time tracking tools, POS platforms, and even accounting software, regardless of which plan you have (QuickBooks included). Unless you use your program with QuickBooks Online, you’re limited to Intuit tools with QuickBooks Payroll. You’ll have to manually enter data from your accounting software into QuickBooks Payroll if you don’t utilize QuickBooks Online for accounting.

3. HR-specific features

 Gusto is more than just a payroll service; it also includes a number of capabilities that are commonly associated with HR software or HCM (human capital management) software. As a result, you can manage the majority of your payroll and HR operations in the same location if you don’t want to spend money on two separate platforms.

Onboarding new employees paid time off requests, and monitoring employee data all involve a lot of “busy work.” Gusto enables you to spend less time on these HR chores.

  1. All of your employees’ information is stored on a single, secure platform.
  2. Gusto’s paperless self-boarding procedure includes e-sign choices and I-9/W-4 storage for new employees.
  3. Gusto enables you to handle time-off requests on a single platform while keeping track of balances and accruals automatically.

4. Lack of extraneous fees

Gusto may be more expensive in the long run, but it includes more features and doesn’t levy many additional costs. Unlike QuickBooks, which has separate fees for contractor direct deposit, various state tax filings, 1099 filings, and other services, Gusto Core has them all included.

Gusto vs Quickbooks: Quickbooks

1. Connection with QuickBooks Online

When it comes down to it, one of QuickBooks Payroll’s main advantages is its direct connection to QuickBooks Online. QuickBooks Online is one of the most popular and fully complete accounting software systems on the market, so if you currently use it, setting up and running payroll in QuickBooks is simple, quick, and straightforward.

2. Price

Each of the QuickBooks Payroll plans has a lower monthly per-employee cost, making it, on the whole, a more affordable solution than Gusto. Plus, whether you buy a payroll plan with or without a QuickBooks Online membership, QuickBooks normally offers a discount.

3. Next-day/same-day direct deposit

You must run payroll at least two business days before you want your employees to be paid when using Gusto. In contrast, QuickBooks Payroll supports next-day direct deposit for Core customers and same-day direct deposit for Premium and Elite users. This is a significant benefit if you wish to pay your personnel on a quicker schedule.

4. Dedicated mobile app

Despite the fact that Gusto is mobile-friendly, the company does not have a separate, downloadable mobile app. QuickBooks Payroll, on the other hand, has a fully-featured mobile app for iOS and Android. This app comes as part of your subscription and is particularly useful if you wish to manage your payroll from anywhere.

Gusto vs Quickbooks: Pricing Comparison

Both Gusto and QuickBooks Payroll offer three different subscription packages, meaning you can subscribe to a monthly base charge plus a monthly per-person fee dependent on the number of employees you add to the system. QuickBooks Payroll is the more cost-effective option. 

However, the more cost-effective solution will ultimately rely on how many employees you have, what features you want in your payroll software, and whether you’ll be charged any additional costs. Although QuickBooks’ reduced per-employee fees are advantageous in terms of pricing, several features that are included in a Gusto plan (such as contractor direct deposit payments and multiple state business tax filings) are not.

Gusto vs Quickbooks: Overview

Offer more features and more services in order to perform efficiently. Offer fewer features as compared to Gusto.
Gusto allows you third-party integrations.QuickBooks only allows limited integrations with Intuit tools. You have to do manual data entry while performing accounting.
Gusto provides excellent HR service. You can manage the majority of your payroll and HR operations in the same locationQuickBooks does not provide this feature. 
Gusto provides all these services but charges more as you do not have options to pay only for features that you need. It provides a complete package.QuickBooks has distributed its charges depending on the features that a person wants to avail. 
Gusto does not provide any online service.QuickBooks Online provides an online platform where you can perform all your business accounting on one platform. 
Gusto does not have a proper mobile app.QuickBooks has a proper mobile app for iOS and android which makes it very useful.
In Gusto the employees get paid within 2-3 days.In QuickBooks, employees get paid in one day only. 


Both Gusto and QuickBooks Payroll are web-based payroll software with three subscription options to choose from. The capabilities you receive within your system are determined by the subscription plan you choose; the more expensive plans include more features.

Gusto, on the other hand, stands out for its outstanding HR features. Although it is initially and principally a payroll solution, the platform’s capabilities go much beyond that. In this regard, Gusto is the ideal service for all-in-one HR and payroll management, particularly if you opt for one of the top-tier plans.

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