Trello Calendar Power-Up and View Simplified: A Comprehensive Guide 101

on Data Automation, Data Visualization, Project Management Tool, Trello, Tutorials • August 26th, 2021 • Write for Hevo

Trello Calendar Power-Up and View

When your responsibilities are spread across many boards, it might be difficult to keep track of them all. The Calendar View and Trello Calendar Power-up may help you prioritize projects with shorter deadlines, assign last-minute tasks, and display them based on their status. These features let you display Cards with due dates in a weekly or monthly Calendar View, whether you are arranging a press conference, managing a photo shoot, or scheduling a business trip.

Upon a complete walkthrough of this article, you will gain a decent understanding of Trello and its features. You will also learn about the steps required to enable Trello Calendar Power-Up and View. Read along to learn more about Trello Calendar Power-Up and View.

Table of Contents

Prerequisites

  • Basic understanding of Task Management.
  • An active Trello account.

Introduction to Trello

Trello Logo
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Trello is a popular Cloud-based collaborative tool that simplifies Task Management and Workflow design for organizations and individuals alike. Trello’s key features are Kanban Boards (representing projects), Cards (representing tasks), and Lists (representing the status of tasks) for real-time task movement and resource organization.

Trello’s dynamic and informative Cards and Lists keep users informed about the Status of various tasks, Due Dates, Priority, and so on. They also aid in remaining Organized, Planning out Project deliverables ahead of time, and Avoiding the dreaded scramble when unexpected events arise.

Trello also has a number of user-friendly tools that assist business customers in better simplifying their work. From the menu on the right side of your Trello Board, you can alter members’ board permissions, Manage Settings, Search Cards, Enable Power-Ups, and Create Automation.

For further information on Trello, click here to visit their official website.

Trello Board Interface

Trello Board
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There is a Search bar and a drop-down menu labeled “Boards” in the upper left corner. These allow you to search your saved Boards and display your most recently used Board. The “+” button in the right corner allows you to establish a new Board or team. The Information tab, which is denoted by an encircling I, allows you to see all of Trello’s amazing premium features. When you click the “bell” symbol, a drop-down notifications window appears, displaying recent activity on the Board. The account settings like adjusting your username and login details to subscriptions, a summary of your Card Activity, and a Support Area, are located on the last tab.

Creating Trello Boards

  •  Click “Create new board” from the team’s Workspace menu. You can also select “Create Board” from the plus button (+) in the Trello header directly to the left of your name to create a new Board.
  • Enter the name of the Board as per your convenience, and set the Board’s visibility to “Public” or “Private.”
  • Create lists and add cards that specify single tasks. In the cards, include a description (optional), checklist, due date, label, and members.

Trello Views

Apart from the default Kanban Board View, Trello Boards are also equipped to be visualized as a Calendar, a Map, a Timeline, Workspace Table (beta phase), or as a Dashboard.  

  • In the Calendar View, all Start Dates, Due Dates, and Advanced Checklist items with due dates are shown in one handy location.
  • The Map View displays the locations of all of your Board’s Cards on a map, making it simpler to understand where work is being done and where you should focus next. 
  • The Timeline View provides a synchronized representation of how the team’s work fits together, allowing teams to readily sketch out projects and alter plans to meet deadlines.
  • The Workspace Table View provides a simple way to display cards from many boards in a concise, digestible table style.
  • The Dashboard View gives you an overview of upcoming tasks, how they’ve developed over time, and how the team’s workload is allocated.

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Understanding Trello Calendar View

Trello Calendar
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The Calendar View feature is exclusively available in the Business and Enterprise subscription of Trello. This View is ideal for keeping track of team progress and instantly evaluating the status of each assignment. In addition, it enables companies to quickly map out and organize any time-based event. Moreover, Calendar View informs users of any assignments that need to be completed, helping them in staying on track.

To enable Calendar View or Switch to Calendar View:

  1. Click the “Views” switcher tab in the top-left corner of the Trello board. 
  2. Select “Calendar”.

Key Features of Trello Calendar View

Some of the salient features that Trello Calendar View offers are as follows:

  • Timeline: Cards in Trello Calendar View can be seen in a monthly or weekly format to get a better sense of the broad picture, or in a daily view to focus on the tasks at hand, respectively.
  • Stretch Cards: Choose a side of a Card and stretch it to create date ranges that span several days or weeks.
  • Drag and Drop Cards: Drag your cards to new days on the Calendar, and it will auto-magically change the dates on your Cards, neatly synchronizing with the Calendar view as well.
  • Start and End dates: Including this information would assist you in gaining a more detailed understanding of when your job has to be completed.
  • Checklist: This will help you focus on tasks that need to be executed as per priority.
  • Time Arrows: With these header controls, you may easily travel across time to locate the appropriate day.

Understanding Trello Power-Ups

Power-Ups offer more functionality and integrations to the Trello Boards. They can immediately draw data from external services into Trello, providing you a comprehensive picture of your preferred work tools. 

Trello Power-Ups
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Some popular examples include:

  • The Card Aging Power-Up allows Cards that have not been touched in a while to progressively ‘fade’ over time.
  • The Card Repeater Power-Up duplicates a Card once a week, day, month, or year.
  • The MailChimp Power-Up displays the most recent information about the templates and campaigns associated with a card.
  • The Card Snooze Power-Up allows you to put a card on hold until a later day and time when it will mysteriously resurface on the board.
  • The Giphy Power-Up adds a Giphy button to cards, allowing you to find and attach the right GIF instantly.
  • The Jira Align Power-Up lets you set work item types (features, stories, bugs), points, and a single owner for each card. It also offers an overview of the current state and progress of your team’s work through two reports: Burn Up and Cumulative Flow Diagram.
  • The Salesforce Power-Up displays the most recent data for cases, contacts, leads, and opportunities associated with a Card.
  • With the Slack Power-Up, you can send a Trello Card to a Slack channel or direct message, create Slack reminders directly from a Trello Card, and connect a Slack channel with a board.
  • The Voting Power-Up allows any member of the Board to be able to vote on the Cards on that Board.

Steps to Enable Trello Power-Ups

To enable a Power up, select ‘Power-Ups‘ from the Board’s menu. Enable a Power-Up in the Power-Ups directory by clicking ‘Enable’ to activate the Power-Ups you want to use. You may also see a list of all Power-Ups that are currently activated on the board by clicking on “Enabled” in the upper left corner.

If you wish to disable a Power-Up, which is currently enabled, click the gear icon and then select “Disable.”

Disable Power-Ups
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Note: Remember that free Workspaces can only have one Power-Up active at a time, but Trello Standard Workspaces and Trello Gold users can have up to three Power-Ups active at the same time. Business Class and Trello Enterprise boards, on the other hand, can have an infinite number of Power-Ups.

Trello Calendar Power-Up

Trello Calendar Power-Up
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The Trello Calendar Power-Up displays all of a board’s due dates in a calendar format. This Power-Up allows you to easily switch between week and month modes for a more detailed or comprehensive view of your cards. To easily modify the due date of cards, the user may drag & drop them across calendar days. They can click to enlarge calendar days for a larger display of cards. Besides, users can also export an iCalendar feed of cards with due dates to their preferred calendar software.

Steps to Enable Trello Calendar Power-Up

  • Click on the Show Menu option.
  • Click Add Power-Up. In the Power-Ups window, enter Calendar in the search box and then click Add on the Calendar Power-Up.
  • Select the Calendar Power-Up option, which appears next to the Show Menu button.
  • You may toggle between Weekly and Monthly views here, edit Card data by clicking on them, and alter due dates by dragging a Card to a specific day.

iCalendar Feed

Users can also view their Trello Board’s Cards’ due dates by adding the board’s iCalendar (iCal) feed to a third-party Calendar app.

Third-party Calendars can import iCal feeds, allowing you to display Trello Cards with due dates in other calendars on your board. 

Steps to Enable iCalendar Feed

  • Open the Board menu, choose “Power-Ups”. 
  • Enable the Calendar Power-Up if you have not done it already. 
  • Click the gear icon in the “Calendar” section.
  • Select “Edit Power-Up Settings”.
  • To create the iCalendar Feed, select the option “Enable Sync”. “Your own iCalendar feed” now has a URL that can be copied.
Calendar Settings
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  • Copy the URL from “iCalendar Feed.” This URL link can be attached to Google Calendar or Outlook, etc., to sync Trello Calendar with them. However, make sure that each Trello Card has a due date assigned for the sync to work.

Conclusion

Trello has become a must-have tool for business owners and employees looking for user-friendly and intuitive Project Management software. Trello Calendar Power-Ups and Views help the users keep track of the project deadlines seamlessly.  In this article you learned about Trello along with the salient features that it offers. You also learned about Trello Calendar Power-Ups and Views and the steps required to enable them.

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Share your experience of learning about Trello Calendar Power-Ups and Views. Tell us in the comments below!

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